Executive Assistant & Office Manager; Maternity Cover

hackajob is collaborating with Basis Technologies to connect them with exceptional professionals for this role.

At Basis Technologies, we’re always looking to strengthen our organisation by adding top talent to our team. We are currently seeking an experienced Office Manager (13-Month Maternity Leave Cover, ideal start date in Early August) to oversee the efficient operation of our Bracknell based UK office during this period. Reporting into our Chief People Officer, you will take pride in maintaining our office space, ensuring a cohesive environment which is used by our 60+ UK based employees, and wider global team.

• Office management:
  Manage the UK office, including but not limited to vendor contracts, coordination with building security, managing kitchen and office supplies restocking as need, arranging catering for in-house meetings/events and being the point of contact for everything office related
• Travel:
  Manage our Travel Management System, Perk, including being the internal point of contact for employees and negotiating corporate rates with local hotels
• C-Level Support:
  Arrange and attend all Executive Management Team Meetings, supporting with note taking, occasional diary management, travel arrangements and any ad‑hoc projects
• Board Support:
  Support with the arrangements for Board Meetings, including managing travel and circulating agenda
• Event planning:
  Organise and coordinate internal events, including company meetings, townhalls, training sessions and holiday parties
• Vendor management:
  Negotiate and maintain contracts with various suppliers including but not limited to hotels, phone contracts and office cleaning services
• Health and Safety:
  Manage relationship with external H&S consultants, maintain Global H&S policies, and be designated First Aid and Fire Marshall for the UK office
• ESG initiatives:
  Support the People Team with ESG initiatives, including organising volunteer days, managing the mental health first aiders programme and reporting on carbon accounting with our partner Greenly
• Ad hoc duties, including supporting first day onboarding for new joiners, primarily UK based

To help you establish whether this role is for you, these are the key foundational characteristics you will need to be set up for success:

• 5+ years experience in Office Management responsibilities, within a dynamic scale up organisation
• 3+ years experience supporting C-Level in a fast paced environment
• Commutable and willing to work from our Bracknell office (minimum 3 days per week)
• Excellent written and verbal communication skills in English
• Highly organised with keen attention to detail8? [Text which may be incomplete] (Ensure no inexplicable character appears.)