Project Coordinator
Job Description & How to Apply Below
01/04/2026
Full-time
Hybrid Favorite Access Job##
Job Description
General Description:
As a key member of the Delivery team supporting the entire EMEA region, the Project Coordinator plays a vital role in driving operational excellence across TEKsystems Global Services (TGS) engagements. This role provides essential administrative and project management support, working in close partnership with Delivery Teams to ensure seamless execution and high-quality outcomes. Operating in a fast-paced, dynamic environment, the Project Coordinator manages time-sensitive tasks and collaborates across multiple active projects to help meet critical deliverables, timelines, and objectives.
The role demands a proactive, detail-oriented individual who thrives on juggling multiple responsibilities and takes pride in delivering results. Success in this position requires:
• A strong sense of ownership and accountability.
• The ability to adapt quickly to changing priorities.
• A collaborative mindset and positive attitude.
• Excellent organisational skills and attention to detail.
Key Accountabilities:
Engagement Set-Up
• Leads internal kick off meetings with Delivery, Solutions, Sales, FSG, OSG, Commercial & Fin Ops – ensuring that the Sales to Delivery process is fully managed to ensure we achieve customer onboarding timelines
• Manages VMS (Vendor Management System, e.g. Fieldglass, Beeline, etc.) activities where required (user set up, management & troubleshooting) Engagement Close Out
• Completes VMS (Vendor Management System) closeout tasks
• Ensure all internal items are closed, coordinating with internal teams to ensure financials/invoicing/etc. has been reconciled Resource Management
• Timesheet o Tracks missing time and produce missing time reporting o Tracks unapproved time and produce unapproved time reporting o Approval of timesheets for specific projects
• Utilisation o Delivery pool maintenance o Manages utilisation process by allocating, tracking and updating Delivery team members for engagements Account Management
• Facilitates project mobilisation extension and closeout, supporting relevant teams with Client specific requirements, consultant onboarding, etc.
• Works with Delivery on weekly validation of project data; unapproved time & expenses, Project start & end dates, project hours, project expenses
• Facilitates the internal kick off calls, as well as ramp up/downs and extensions
• Conducts internal calls for portfolio of projects
• Attends RAID meetings and tracks risks, issues, and changes
• Attends monthly internal financial status meeting with Delivery, OSG, and FSG for status reporting & analysis (cost, revenue, GP)
• Manages delivery portfolio tracking
• Produces Customer reporting in line with service reviews, using formats such as Excel and Power Point
• Auditing of internal Delivery process and projects
• Partner with cross-functional teams to troubleshoot and resolve Delivery project administrative issues (OSG, FSG, CBP, Fin Ops) Requisite Abilities and/or Skills
• Excellent oral, written, interpersonal, and cross-cultural communication skills
• Results oriented with focus on achieving overall business objectives
• Reliable with deadlines and follow-up
• Familiarity with project management life cycle
• Proficiency in MS Office Suite (Word, PowerPoint, Excel)
• Highly effective time and project coordination skills
• Ability to organize, prioritise, coordinate, and implement tasks whilst working on multiple projects
• Effective problem-solving skills
• Customer focused
• Self-motivated and independent
• Continual improvement focused; can identify and implement business process changes
• Can lead project resources and be a strong individual contributor directly involved in completing project deliverables Basic Qualifications and Experience
• Experience supporting projects and/or project coordination
• Experience working with cross-functional Teams Additional Requirements per role
• Proven experience in an IT environment
• General understanding of IT environments…
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