Administrative Assistant

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requisition no:865607

working title: administrative assistant i -

position number:

salary: $1,424.61 biweekly = $17.81 per hour

the department of juvenile justice salutes our heroes.

we are honored to have the opportunity to support our nation’s veterans and their families.

we value the service given to our country and support the hiring of service members and military spouses.

the right service, the right way, at the right time.

location information
: manatee regional juvenile detention center, 1803 5th st w bradenton, florida 34205

minimum biweekly rate of pay
: $1,424.61 biweekly = $17.81 per hour (in accordance with current spending restrictions, if the appointment is an internal promotion, the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever higher.)

this position is in a detention facility and handles facility level fiscal matters.

reviews, audits, and processes all accounts payable documents, to include, but not be limited to purchase order receiving reports, non-purchase order receipts, and travel in accordance with departmental and regional office procedures, and in accordance with florida statutes.

maintains vendor files establishing ledgers for all accounts, reviewing account information, and keeping current information and balances on each file.

prepares and submits all facility purchase requisitions in accordance with department and regional office procedures; maintains purchase requisitions/purchase order files, catalogs, and state contracts.

assists in the review of the direct operating budget by reconciling expenditure and encumbrance reports against the region’s vendor files.

acts as purchasing liaison between the facility and the regional office.

handles vendor inquiries and complaints.

receives, reviews, and prepares facility correspondence; and handles mail.

performs administrative support functions for facility administration as directed.

this position must comply with the requirements set forth in section 215.422, florida statutes, prompt payment compliance law.

performs other related duties as required.

• knowledge of bookkeeping principles and practices.
• knowledge of basic arithmetic.
• knowledge of office procedures and practices.
• knowledge of basic filing practices.
• ability to perform basic arithmetical calculations.
• ability to maintain fiscal records.
• ability to organize and file materials.
• ability to review fiscal data for accuracy and completeness.
• ability to post, balance and reconcile fiscal records.
• ability to compile fiscal data.
• ability to work independently.
• ability to communicate effectively.
• ability to plan, organize and coordinate work assignments.
• ability to establish and maintain effective working relationships with others.
• ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.

a high school diploma or its equivalent and three years of bookkeeping or clerical accounting experience.

a valid driver's license.

college education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience provided such education includes two courses in bookkeeping or accounting.

vocational/technical training in bookkeeping or accounting can substitute at the rate of 720 classroom hours for each year of the required experience.

all prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening.

djj participates in e-verify (employment eligibility).

when identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the florida resident must obtain a valid florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (business…