Sales Administrative Specialist

Description

Be the backbone of a high-volume marine sales operation

The Sales Administrative Specialist plays a vital role in ensuring every deal, consignment, and transaction at Boater’s World Marine Centers is accurate, compliant, and processed smoothly. This position is the control center behind our Sales, Consignment, and Finance operations—ensuring documentation, payoffs, and funds move correctly so the dealership can operate at a high level.

If you are highly organized, detail-driven, and enjoy being the person who keeps everything running behind the scenes, this role offers a long-term career path in a fast-paced, growing marine organization.

• Audit deal jackets and folders to ensure completeness, accuracy, and compliance
• Confirm lien payoffs and prepare check requests
• Scan, upload, and maintain all required documents in the shared drive and DMS
• Process consignment and trade packets, including:
  • Entering units into Lightspeed
  • Scanning and archiving documentation
  • Preparing lien payoff and deficiency check requests

• Review and verify all consignment paperwork for accuracy and compliance
• Stock in consignment boats and update system records
• Prepare and process consignment payment requests
  
  Scan and store documents in Lightspeed and the shared drive
• Prepare deal folders for shipment to the Lake Placid Admin Team
• Work with Sales Managers and GMs to collect deficiency balances on payoffs
• Contact lenders to verify payoff amounts on sold consignment boats

• Review deals for balance, accuracy, and compliance
• Ensure all required documentation and checklists are complete
• Confirm down payments have been received and properly recorded
• Scan finalized deals into the shared drive
• Verify payoff amounts and supporting documentation

• Strong attention to detail and exceptional organizational skills
• Ability to manage multiple deals and priorities in a fast‑paced environment
• Comfortable working with financial documents, contracts, and compliance requirements
• Experience with dealership systems (Lightspeed or DMS experience a plus)
• Strong communication skills and professional judgment
• Self‑motivated with a high level of accountability

• Be part of a high-volume, growing marine dealership
• Work in a role that directly impacts sales success and profitability
• Collaborate closely with Sales, Finance, and Management
• Opportunity for long‑term growth within the organization