Registrar - Student Records

The Registrar provides leadership to plan, organize and manage all of the activities related to the student affairs department, including serving as the official authorized keeper of the Institutions student records. In addition, the Registrar is responsible for compliance with the Family Educational Rights and Privacy Act.

The following are a list of exercises that may be required as a member of the staff from time to time:

• Promotes and preserves the mission of LECOM;
• Acts as administrative representative with faculty, staff and visitors in a professional, friendly manner at all times;
• Maintains confidentiality, professional appearance and pleasant demeanor;
• Plans and coordinates on-campus visitation and special recruitment programs;
• Respond to student/alumni requests for academic record information;
• Maintain and update all student records:
  Medical/Pharmacy/Dental/MHSA;
• Process verifications of enrollment/eligibility/graduation for current and graduated students;
• Process licensure documents for current and graduated students;
• Prepare/ maintain Off Schedule tracking records and reports for all programs;
• Respond to staff / faculty requests for rosters, reports & student academic information;
• Prepare reports and chair Off Schedule Tracking meeting for DO program on a monthly basis;
• Prepare agenda /minutes for Student Status Meeting for Pharmacy program on a monthly basis;
• Verify/maintain Florida Residency database for all programs every semester;
• Prepare, submit and enter courses for all programs:
  Medical/Pharmacy/Dental/MHSA every semester;
• Register students in courses, process final grades for all programs and maintain remediation tracking records/payments for all programs every semester;
• Prepare/mail Grade Reports, calculate/record Class Rank and prepare/present post graduate training for OMS I, OMS II, OMS III students every semester;
• On an annual basis act as the ERAS Coordinator/Processor for Bradenton campus, prepare/record Post graduate education information and process ERAS Fellowship documents for alumni;
• During graduation and commencement obtain graduation clearance preparation/reports, supply program information to communications department, prepare letters for late graduates-All Programs, prepare VISA letters for foreign visitors, prepare/mail grade reports, calculate/record Class Rank in a timely fashion and order/proof all diplomas;
• Verification of legal name for all matriculated students;
• Assist with events such as Open House, White Coat, Commencement;
• Prepare annual reports for the following:
  Florida Department of Education Inspection, Annual Gender Report (for Facilities department), AACOM Quick Annual Survey, AOA Annual Roster Update, AACOM Annual Questionnaire Report-Enrollment and Post Graduate Education sections, AACP Annual Enrollment Report and AMA Physician Masterfile Report;
• Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction;
• Participate in scholarly activity so to enrich and broaden the student learning experience;
• Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and
• Accept other duties assigned/needed for the Institution’s needs.

Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Strong computer literacy with MS Office Suite (Word, PowerPoint, Excel…etc.) and…