Administrative Project Coordinator Bradenton

2411 Tallevast Road, Sarasota, Florida 34243

Monday - Friday, 7:00 am - 4:00 pm

$23.67 - $29.59

This classification is responsible for high level administrative work involving coordinating staff activities for the division, including the preparation, reporting and analysis of assigned business projects under the supervision of the division manager overseeing project management activities, and ensuring project control procedures and policies within a program of related projects are executed.

Employment screenings, as outlined in the Personnel Policy, Rules, and Procedures Manual, will be conducted in compliance with applicable federal and Florida Laws.

The work environment may include exposure to high noise levels while performing certain essential job functions. The position requires the ability to lift and move objects weighing up to 25 pounds independently and up to 50 pounds with assistance, with or without reasonable accommodation. The role involves sitting for extended periods while working on a computer.

These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

The Administrative Project Coordinator also performs advanced, multifaceted administrative and operational support duties for the county transit department. This role serves as the central operational hub, ensuring seamless coordination of daily administration, strict compliance with regulatory grant audits, and professional delivery of customer service programs. The position requires strong organizational skills to manage board agenda workflows and cross-departmental records, serve as the administrative liaison, assisting employees with work-related guidance, providing necessary documents, communicating deadlines for employees regarding mandatory training, insurance coverage, and additional items, as well as additional duties as assigned.

The Administrative Project Coordinator performs advanced, multifaceted administrative and operational support for the Public Works Department’s Transit Division. The position serves as a central point of coordination for daily administrative operations, board and committee agenda processes, regulatory grant and audit documentation, financial and budget tracking, personnel and training records, and customer service programs. Responsibilities include preparing and coordinating transit-related agenda items, supporting the organization and retention of state and federal grant records, monitoring invoices, revenues, reimbursements, and department expenditures, and maintaining operational records such as maintenance schedules, route logs, and financial documentation.

The position also serves as an administrative liaison by providing employees with work-related guidance and required documents; communicating deadlines related to mandatory training, insurance coverage, and other departmental requirements; coordinating office workflows, vendor correspondence, and supplies; and preparing reports, meeting materials, and presentations. In addition, the Administrative Project Coordinator provides professional assistance to passengers and the public by responding to inquiries, routing or coordinating resolution of service concerns, and supporting recruitment and other administrative processes, as assigned.

Takes the lead in administrative functions of project-related assignments including overall planning, tracking and documentation of one or several projects from the project proposal phase to the project closeout.

Reviews and manages varied documents including requests for proposals,…