Fiscal Coordinator

Fiscal Coordinator

Manatee County Sheriff's Office

• Perform a variety of fiscal, accounting, and administrative duties in support of the Fiscal Department, including accounts payable and receivable, purchasing support, budget tracking, grant administration, and asset management.
• Analyze and maintain financial records, process accounting transactions, reconcile accounts, prepare journal entries, and assist with grant management.
• Support inventory and fixed‑asset tracking, prepare financial reports, process invoices and payments, assist in budget compilation, and maintain grant documentation.
• Monitor expenditures for compliance, reconcile general ledger accounts, update inventory and fixed‑asset records, and communicate with vendors and internal staff to resolve discrepancies.

• Knowledge of accounting and budgetary principles, practices, and terminology.
• Ability to learn and perform duties across multiple fiscal functions, including accounts payable, accounts receivable, payroll, grants, budgeting, inventory, and fixed assets.
• Strong analytical and problem‑solving skills with the ability to research and reconcile discrepancies.
• Exceptional attention to detail and accuracy in processing financial data.
• Proficiency in Microsoft Excel and experience with accounting systems (One Solution and/or Finance Enterprise preferred).
• Ability to prepare accurate financial reports, records, and documentation.
• Strong organizational skills and ability to manage multiple tasks within deadlines.
• Effective oral and written communication skills.
• Ability to establish and maintain positive working relationships with coworkers, management, and external vendors.
• Ability to maintain confidentiality of sensitive fiscal information.

• Required to speak and hear clearly.
• Frequently required to sit and use hands and fingers to handle or feel.
• Occasionally required to stand, walk, reach with arms and hands, climb stairs or balance, and to stoop, kneel, crouch or crawl.
• Required close vision.

• Perform fiscal duties across multiple areas as assigned.
• Review and process invoices, requisitions, and purchase orders.
• Prepare and reconcile journal entries, ledger accounts, and monthly financial reports.
• Assist in the preparation, tracking, and monitoring of departmental budgets and expenditures.
• Assist with grant administration, including documentation, compliance monitoring, and reporting.
• Support inventory and fixed‑asset processes, including tagging, record maintenance, and reconciliation.
• Prepare spreadsheets and analyses to support financial decision making.
• Research and resolve fiscal discrepancies and communicate effectively with vendors and agency staff.
• Maintain organized and accurate financial records in accordance with agency and accounting standards.
• Provide backup coverage for other fiscal positions as needed, ensuring continuity of operations during staff absences.
• Successfully complete all assignments to specifications, within established time frames and budgets, and in accordance with agency policies and regulations.
• Perform other related duties as assigned.

• High School Diploma or Equivalent (GED) required.
• Bachelor’s degree in Accounting, Finance, or a closely related field required.
• Equivalent combinations (totaling 4 years) of education, training, and progressively responsible work experience in accounting, finance, business administration, or a closely related field may be considered in lieu of the degree requirement.
• Experience with financial systems preferred.
• Valid Florida driver’s license required.

• Excellent State Retirement
• Uniforms for Specific Civilian Personnel
• 12 Holidays Per Year (includes employee's birthday)
• Excellent Vacation Plan – Start accruing two weeks of vacation time earned by the end of your first year
• Sick Leave – 12 days per year, accrued by pay period
• Life Insurance – Equals annual base salary
• Health Insurance (optional)
• Dental (optional)
• Take-Home Vehicle for Specific Civilian Personnel
• Career Service – After one year of satisfactory continuous service
• Deferred Compensation Plan (optional)
• Direct Payroll Deposit (any banking institution)
• Disability Insurance (long-term disability)
• College Tuition Reimbursement Program
• Extensive Wellness Program –