Document Controller

White Label Recuitment are currently recruiting for an established engineering business is looking to appoint a Document Controller to support the delivery of complex, contract-led projects involving technical and engineered products.

This is a documentation-focused role, where accurate, structured documentation
-particularly Operations & Maintenance (O&M) manuals, is a key contractual deliverable and often sits on the critical path to project completion and invoicing.

Key Responsibilities

Document Control (Primary Focus)

• Creation, control, and issue of contract documentation against SDRL / VDR

• Uploading, managing, and issuing documents via customer electronic portals such as:
  Viewpoint, PIMs, EIDA, CEMAR, Share Point

• Managing revisions and maintaining fully auditable contract folders

• Issuing approved drawings and documentation to internal teams and ensuring removal of superseded versions

O&M Manuals & Documentation Packs

• Compiling complete Operations & Maintenance (O&M) manuals, including:

  • Front covers, document registers, and indices

  • Drawings, schematics, and layouts

  • Equipment data sheets and certification

  • Test sheets and electrical documentation (where applicable)

  • OEM manuals for equipment and ancillary items

  • Warranty and handover documentation

• Merging, formatting, and editing documentation using Adobe Acrobat / PDF tools

• Cross-checking documentation against contract requirements and technical information

Project & Customer Support

• Supporting customer documentation reviews and Factory Acceptance Tests (FATs)

• Resolving documentation queries following client comments or inspections

• Issuing final documentation packs via secure electronic portals or file transfer methods

Administrative Support

• Maintaining document trackers and contract records

• Limited administrative support where required to assist contract delivery

The Person

You are highly organised, detail-driven, and comfortable working with technical documentation in structured project environments.

Essential experience:

• Document control experience within an engineering, manufacturing, or technical environment

• Hands-on experience compiling O&M manuals

• Familiarity with document management systems such as
  Viewpoint, PIMs, EIDA, CEMAR, Share Point

• Strong document control discipline and attention to detail

• Confident using Adobe Acrobat / PDF editing software

Desirable background:

• Experience with in construction, oil & gas, HVAC, building services, or similar technical industries

• Exposure to engineered or technical products

• Good working knowledge of Excel

Package & Benefits

Annual salary dependent on experience

25 days holiday + statutory

Company pension scheme

Flexible working hour

Opportunity to earn 1 flexi day per month by accruing 7.5 hours overtime

WFH available after probation (office-based initially)

• Long-term progression opportunities