Executive Assistant

Executive Assistant CEO and CFO - 12 Months Fixed Term Contract

FGH Business Centre 66-70 Vicar Ln, Bradford BD1 5AJ

Hybrid flexibility: 3 full office days per week across Tue/Weds/Thurs

Do you thrive in fast‑paced, high‑growth environments where no two days are the same? At FGH, our Executive Assistant is a trusted, proactive partner to the CEO and CFO, bringing structure, pace and clarity so leaders can focus on driving the business forward.

You’re highly organised and detail‑driven, with exceptional diary and inbox management skills and a natural ability to prioritise, anticipate needs and follow through autonomously. Calm under pressure, you bring precision to preparation, produce high‑quality correspondence, reports and presentations, and handle sensitive information with absolute discretion and sound judgement.

Confident and professional in your communication, you build strong relationships at every level and act as a vital connector across a creative, collaborative retail business. Comfortable working at pace, you’ll support leadership meetings, events, projects and travel, while using tools such as Outlook, PowerPoint, Excel, Teams and SharePoint to keep everything running seamlessly.

Above all, you bring integrity, energy and a team‑first mindset where you will contribute to FGH’s ambitious plans and you’ll thrive in a culture where ideas move quickly, collaboration matters and your impact will be genuinely felt.

To provide a complete and confidential PA/secretarial service and appropriate administration support to the CEO and Chief Financial Officer.

• Full secretarial administration and clerical support, encompassing minute taking in meetings, monitoring and co‑ordinating of e‑mails, filing, updating HR systems, inputting expense claims, raising purchase orders
• Typing correspondence, preparing reports and PowerPoint presentations
• Diary management, arranging meetings and visits with internal and external contacts
• Communication with both internal and external contacts
• Organising travel and accommodation arrangements for CEO, and the Executive Management Team
• Ensure all correspondence of a highly confidential and/or restricted nature is dealt with confidentially
• Project and events co‑ordination and support
• Intranet content editor for announcements
• Building effective working relationships with both internal and external contacts
• To be committed to good outcomes for customers at all times
• Ensure compliance with all applicable UK and local regulations, Company Policies and FCA Conduct Rules
• Demonstrate behaviours in line with our Company values

ABOUT YOU

• Minimum of 3 years’ experience providing high‑level administrative support to Executive Leaders
• Basic commercial understanding of business and retailing
• Can demonstrate secretarial experience at senior level
• Can display a professional and confident manner
• Have good interpersonal and organisational skills
• Ability to build relationships with people at all levels internal & external
• Have excellent organisational, communication skills and problem‑solving skills
• Are fully computer literate with an excellent knowledge of MS Office, particularly PowerPoint, Word and Excel are essential
• Able to commute to Bradford City Centre

For over 100 years, Freemans has been at the forefront of home shopping, delivering quality products and exceptional service. We’ve accepted the challenge to transform our business into a modern, digital‑first retailer.

With a rich heritage and an eye on the future, we are a forward‑thinking, tech‑driven online retail business, making fabulous fashion and stylish homewares accessible and affordable for everyone.

Based in West Yorkshire and part of the OTTO group one of the world’s largest online retail organisations, Freemans Grattan Holdings (FGH) is the home of familiar brands such as Freemans, Grattan, Kaleidoscope, and Curvissa.

We offer a range of hybrid and flexible working options to help you achieve a healthy work life balance. Our full time head office colleagues work a minimum of 2 days per week in the office, allowing the perfect balance between collaborative…