Education Health and Care Plan; EHCP Administrator

Are you a highly organised and detail‑driven administrator with a passion for making a difference in education? We are seeking an Education Health and Care Plan (EHCP) Administrator to play a vital role in supporting students with additional needs by ensuring the effective coordination of EHCP processes. Working as part of a dedicated Disability Services team, you will be at the heart of arranging reviews, managing essential documentation, and liaising with internal teams and external partners to help deliver an outstanding student experience.

• Ensures that all administrative duties for the EHCP team are completed.
• Schedules annual reviews over an academic year for the team of EHCP Officers, including preparing necessary paperwork.
• Prepares annual review paperwork and ensures documentation is available on the college information management system.
• Takes notes as required in more complex annual reviews, providing an accurate record for any updated EHC Plan.
• Collates and maintains accurate details for students on roll with EHC Plans and works proactively for prospective students.
• Coordinates the EHCP inbox, ensuring requests are dealt with or triaged in a timely manner, including consultation requests and information requests from external stakeholders.
• Makes essential phone calls to gather and verify accurate information, contacting young people, families, social services and the local council, and follows up to keep all details current.
• Maintains accurate records that support the college in quality assurance, audit processes and funding claims in line with institutional responsibilities and departmental expectations.
• Uses IT and college internal systems such as EBS to disseminate key information to teaching staff and curriculum managers from EHC Plans.
• Liaises between the college and all relevant local authorities to maintain positive working relationships.

Our ideal candidate will be a learner and quality‑focused professional committed to our vision of working together to transform lives. You should contribute to our journey to Outstanding, create a positive working and study environment, and embed Equity, Diversity & Inclusion in your core values.

• GCSE 4–9 or equivalent Level 2 qualification in Maths, or be prepared to pass a test before the interview to demonstrate Level 2 ability, then achieve level 2 within an agreed timescale.
• GCSE 4–9 or equivalent Level 2 qualification in English, or be prepared to pass a test before the interview to demonstrate Level 2 ability, then achieve level 2 within an agreed timescale.

• Experience in an administrative or customer service role.
• Experience liaising with a range of stakeholders, including parents and carers.
• Experience organising diaries and tracking deadlines effectively.
• Experience collating, preparing, and writing reports and using data applications such as MS Excel to manipulate and manage information accurately.

• Generous annual leave entitlement – equivalent to 30 days of holidays, plus bank holidays.
• Additional college closure days, including a 2‑week Christmas closure.
• West Yorkshire Pension Scheme with a generous 18% employer contribution.
• Annual salary reviews.
• Career progression opportunities – 54% of all vacancies are filled internally.
• Free sports and gym facilities.
• Free wellbeing initiatives and access to exclusive staff indoor and outdoor wellbeing spaces.
• Confidential employee assistance service and on‑site mental health first aiders.
• Access to a benefits hub offering retail, travel, leisure and dining discounts and cashback.
• Discounts on greener travel – cycle to work scheme and local Metro Card and Northern Rail discounts.
• Access to hair and beauty treatments in the student‑led Signature Spa.
• On‑site dining facilities, including an award‑winning Grove restaurant.
• A host of training and development opportunities.
• Fantastic campus facilities, a short walk to public transport links in the City of Culture 2025.
• Opportunity to work for an organisation that is committed to creating a better future through education and training.

Recruitment…