Apprentice Administrative Assistant at Sandy Lane Primary School

Apprentice Administrative Assistant at Sandy Lane Primary School

We are looking to appoint an enthusiastic, motivated and committed individual who has a professional approach to supporting the admin team, teaching staff and senior leaders of our school. As the first point of contact for parents and visitors, you will have a welcoming and professional manner with excellent interpersonal skills.

Wage: £15,392 for your first year, then may increase depending on your age.

National Minimum Wage rate for apprentices. Minimum wage rates (opens in new tab).

Hours: Monday to Friday school hours with time allowed for off-the-job training. Please discuss working week at interview.

37 hours a week.

Duration: 1 year 6 months.

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands‑on experience.

PRIME OBJECTIVES OF THE POST:

To assist in the provision of high quality professional, flexible, proficient and constructive clerical, administration, financial support and reception service to the school.

Responsible to the Office Manager/Headteacher from whom they will receive formal supervision and who will allocate work when necessary. However, much of the work is self‑generating, and the post holder will be expected to work within established procedures and guidelines and to prioritise day‑to‑day work, referring only exceptional or complex queries to senior members of staff. In the absence of the Office Manager would be expected to liaise with senior team members to ensure continuation of essential services.

To provide prompt and effective information, advice and access to services provided by the School to parents/carers, governors, community groups, members of the public and other agencies, dealing with requests for help and intervention, seeking guidance from and working in conjunction with senior/qualified professional staff on more complex requests. Undertaking and promoting the School to public and external agencies.

May from time to time be required to undertake other duties commensurate with the grade and level of responsibility defined in this job description.

RESPONSIBILITIES:

ORGANISATION

• To give advice and guidance as appropriate, making decisions regarding individual visitors/callers in terms of the advice and information provided, liaising with other staff within the school and assessing the level of urgency
• Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors
• Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.
• Assisting with arrangements for visits by school nurse, photographer etc.

ADMINISTRATION

• Provide routine clerical support e.g. record and circulate messages to other members of staff, photocopying, filing, scanning, faxing, emailing, complete routine forms, sort and distribute mail, ensuring supplies of internal forms are kept well stocked
• Maintain manual systems
• Basic data inputting of computerised records/management information systems
• Undertake typing, word‑processing and other IT based tasks
• Undertake routine administration, e.g. registers/school meals

Sandy Lane Primary School
Cottingley Road
BD15 9JU

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the…