Medical Secretary

Main area Oral & Maxillofacial department Grade Band 3 Medical secretary Contract Permanent Hours Full time - 37.5 hours per week (to cover Core hours from 08:00 - 17:00) Job -

Employer Bradford Teaching Hospitals NHS Foundation Trust Employer type NHS Site SLH Town Bradford Salary £25,760 - £27,476 per annum Salary period Yearly Closing 16/09/2026 23:59

Closing Date:
16/09/2026

Shortlisting to take place after closing date: commencing 17/09/2026

Interview expected to take place in the week following shortlisting: commencing 28/09/2026 (May Change)

The job holder will be responsible for the provision of a comprehensive administrative and secretarial service within Maxillofacial department.

The job holder will work as part of the secretarial team to ensure that patient related data held within the Trust is accurate and complete to enable reliable and robust reporting to support clinical and business processes.

Responsible for the provision of a range of secretarial and administrative duties related to patient pathway management, including validating patient data, booking patients for appointments, audio transcription and word processing of clinical letters, production of reports and other correspondence as required by the team.

Supports the Senior Medical Secretary in ensuring that the provision of a secretarial service within the relevant clinical specialities is both effective and efficient and utilises all available resource.

With support and guidance act as a point of contact and be responsible for the dissemination of information, messages and enquiries, liaising with multi-disciplinary team members, other health professionals and staff within and external to the Trust.
The job holder will involvement with Clinicians and Service Managers across the Trust to ensure that patients are treated in accordance with the Trust's policy and procedures.

Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:

• We are one team

We're keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.

• Providing secretarial/administrative support to a typing, scanning, photocopying, opening and distributing mail as appropriate.
• Have a detailed understanding of the Trust's Access Policy and other National/Local targets ie. Cancer, RTT, and works to the standard operating procedures developed to support patient pathways.
• As required to process patients onto EPR for Local Anaesthetic procedures and book patients onto Galaxy at the request of Senior Medical Secretary's.
• Validate data regarding patient pathways to ensure PTL's are updated on a weekly basis.
• Use initiative in filtering information and be proactive in dealing with routine matters, seeking support from the Senior Medical Secretary.
• To audio type, clinical letters and process minutes of meetings as required.
• Assist with any data collection and entry required.
• Deal with telephone enquiries from patients, relatives, etc, which may be of a sensitive nature, in a constructive and sympathetic manner, referring to the appropriate person where necessary.
• To ensure that EPR is updated with patient data when received from patients.
• Maintain efficient office systems.
• To ensure accuracy when administering relevant IT systems. The systems will include EPR and/or other local IT systems.
• Works in close liaison with the Senior Medical Secretary and other secretaries and administrative team to assist in the smooth running of the Medical Team's secretarial and administrative…