Business Administrator - HMP Bullingdon

Business Administrator post at HMP Bullingdon, run by HM Prison & Probation Service within the Ministry of Justice, with seven places and a 12-month reserve list. The role gives transactional administrative support to managers and frontline staff, covering records, finance requisitions, communications and meeting minutes. It is non-operational with no line management, may involve contact with prisoners depending on the area, and is rotational across a range of specialisms.

Candidates must handle all spoken aspects of the role in English and pass a standard DBS check.

• Organise, produce and maintain accurate records for the area of work
• Act as the contact point for team communications, prioritising and distributing them to the right person or department
• Input requisitions to the finance database and process requisitions for the area
• Prepare paperwork for manager checks, carrying out initial checks
• Correspond with stakeholders and agencies so information is shared adequately
• Maintain establishment databases, manual filing systems and logs, responding within agreed timescales and producing reports
• Complete monitoring returns for the area of work
• Collate information for Service Delivery Indicators (SDIs)
• Act as secretary to meetings, including agendas, minutes and action points
• Co-ordinate awareness sessions for the area of work

• Competence in the area of work, with specialism training completed after taking up post
• Spoken English sufficient to carry out all spoken aspects of the role (Welsh where specified in Wales)

• Standard DBS check
• Security and identity checks before taking up post
• Eligibility under Civil Service nationality rules
• Declaration of membership of any group HMPPS considers racist

• Evidence against the behaviours Changing and Improving, Communicating and Influencing, Working Together, Managing a Quality Service and Delivering at Pace

• Annual leave, plus 9 days for bank, public and privilege holidays
• Choice of two Civil Service pension schemes
• Hybrid working where business need allows, within the UK only
• Part-time, flexible and job-share patterns considered
• Season ticket advance after two months' service
• Training, including security and diversity training and access to promotion programmes