Bid Coordinator

Bid Coordinator – Work Winning

Location: UK-wide (Hybrid working, based from a UK office)

We are currently seeking an experienced Bid Coordinator to join an established Work Winning team within a leading organisation operating in the construction and infrastructure sector.

This is an excellent opportunity for an organised, detail-oriented professional who enjoys taking ownership of bid coordination, managing multiple deadlines and supporting the successful delivery of high-quality tender submissions.

The successful candidate will play an important role in coordinating the end-to-end bid process, ensuring submissions are professionally presented, compliant with client requirements and delivered within agreed timescales.

• Coordinate and support the preparation of written bid submissions, including Expressions of Interest (EOIs), Pre-Qualification Questionnaires (PQQs), tenders, case studies and presentations.
• Format and produce professional, engaging documents, ensuring consistency and adherence to corporate brand guidelines.
• Work closely with the wider proposals team and internal stakeholders to gather, coordinate and compile high-quality bid responses.
• Produce engaging graphics and visual content to enhance tender submissions.
• Ensure all client requirements and submission criteria are accurately addressed.
• Develop and prepare presentation slides and supporting materials.
• Manage workloads effectively, ensuring all submission deadlines are achieved.
• Attend bid kick-off meetings and progress meetings as required.
• Proofread and review submissions, checking grammar, spelling, punctuation, readability, consistency and overall presentation.
• Undertake quality reviews of colleagues’ work, providing constructive feedback to support continuous improvement.
• Coordinate the production and delivery of hard-copy submissions where required.
• Maintain and develop knowledge management systems, ensuring bid content, supporting evidence and relevant information are accurately captured and accessible.
• Review client feedback and lessons learned from both successful and unsuccessful bids to improve future submissions.
• Participate in post-submission reviews and contribute to ongoing improvements in bid processes.
• Use CRM systems to record, update and manage project and framework opportunity information.
• Maintain client portal records and access information.
• Manage client portals, including downloading tender documentation, uploading submissions and coordinating correspondence to ensure all deadlines are met.

The position offers hybrid working, with the successful candidate able to be based from one of several UK office locations.

The organisation offers a competitive benefits package, including:

• 8% pension contribution.
• Private medical insurance.
• Dental plan.
• 26 days annual leave, increasing with length of service.
• Two additional wellbeing days per year.
• Enhanced maternity and paternity benefits.
• Learning and development opportunities.
• Opportunities for career progression and internal development.
• A collaborative and supportive working environment within an established Work Winning team.
• Additional employee benefits.

• Educated to at least GCSE level in English and Maths.
• Strong working knowledge of Microsoft Word, Excel and PowerPoint.
• Previous experience in a bid coordination or proposals role, ideally within the construction or infrastructure sector.
• Experience using Adobe and document design software.
• Knowledge of bid writing and proposal development processes.
• Relevant proposals training, such as Shipley or Winning Bids Masterclass.
• Excellent written communication, proofreading and organisational skills.
• Ability to manage competing priorities and work effectively to tight deadlines.

• Experience with design and graphics packages such as Adobe InDesign, Visio and Illustrator.
• Familiarity with knowledge management systems.
• Experience using CRM platforms such as Microsoft Dynamics 365 or Salesforce.
• Experience managing client portals and electronic tender submission processes.