Senior Administrator - Agency

Description

Playground Games is looking for a Senior Office Administrator to join our Operations team

ABOUT US:

As a first-party Xbox Studio, we are passionate about making genre-defining games that are accessible, beautiful, and, most of all, fun.

SUMMARY:

Working closely with the wider Operations team, the Senior Office Administrator will provide efficient administrative support to the Studio. The role involves interacting with a variety of internal teams and disciplines, in addition to external visitors.

Key Responsibilities:

• Provide administrative and operational support to the Admin Manager and Operations Manager for the day-to-day running of the studios
• Provide administrative and/or operational support for onsite meetings, including interviews, visitors, PR events etc
• Liaise with external travel company to coordinate staff and interview candidate travel
• Coordinate Playground Games apartments, including allocating accommodation to new starters as requested by HR. Coordinate their upkeep, including ordering basic provisions and arranging cleaning and maintenance.
• Contribute towards the Playground Games Studio Newsletter each week
• Provide Reception cover as required throughout the day including lunch cover and holiday cover, plus purchasing and stock replenishment etc as necessary
• Log staff absence and duvet day requests onto absence-recording software eDays
• Arrange and distribute car parking permits for employees at local council-owned car parks
• Report building defects and facilities issues to the Facilities team
• Provide administrative support to the Employee Resource Groups
• Support with food orders for evening working
• Respond to emails sent to the tellmemore@ inbox and redirect to appropriate people within the business
• Perform other duties as may be requested from time to time, commensurate with the role

Purchasing

• Raise purchase orders and order items and resources for the studio as needed
• Obtain quotes and order merchandise as required/requested, plus stocktaking and maintaining sufficient stock levels
• Arrange printing as requested
• Coordinate awards for 5, 10 and 15 years of service: liaise with HR, the senior leadership team and individuals to procure the gifts and arrange their presentation and delivery
• Follow process and procedure as set out by the Finance team

Events

• Support the Admin Manager & Operations Manager with the coordination and hosting of onsite and offsite company events including:
• - Arranging quotes for suppliers/resources and raising purchase orders
• - Coordinating pub nights and team events
• - Setting up, hosting and breaking down events as required

Health & Safety

• Follow all health and safety policies and best practice at all times, and identify areas for improvement
• Assist with new starter Health & Safety induction studio tours
• Arrange Eyecare vouchers to staff
• Act as First Aider and Mental Health First Aider (training to be provided)
• Write event risk assessments

WHAT YOU WILL BRING:

• Excellent problem-solving skills
• Strong customer service skills
• Excellent written and oral communication skills
• Ability to think on your feet
• The flexibility to support several operational activities at once and plan your work around competing demands
• Professional attitude and ability to work in a confidential manner
• An organised approach, planning tasks and setting realistic timescales
• Delivery of work on time, to agreed schedules and standards
• The ability to maintain strong working relationships with team members and other disciplines
• Good working knowledge of Microsoft Office, including Outlook, Excel and Word
• Be a champion for Playground Games and everything we produce