Office & Admin Specialist Int

Office & Admin Specialist (Intermediate)

• Job
• Location:
  
  Brainerd
• Telework Eligible:
  No
• Full/Part Time:
  Part-Time
• Regular/Temporary:
  Unlimited
• Who May Apply:
  Open to all qualified job seekers
• Date Posted: 12/19/2025
• Closing Date: 01/08/2026
• Hiring Agency/Seniority Unit:
  Department of Natural Resources
• Division/Unit:
  Fish and Wildlife
• Work Shift/
  
  Work Hours:
  
  Day Shift
• Days of Work:
  Monday - Friday
• Travel Required:
  
  No
• Salary Range: $20.76 - $27.53 / hourly
• Classified Status:
  Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area:
  Brainerd
• FLSA Status:
  Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities:
  Yes

The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position performs administrative, fiscal, customer service, and clerical support services within department programs and policies so that state requirements and federal aid guidelines are met, effective office procedures are carried out, the public is served efficiently, and fisheries and wildlife resources are managed, protected, sustained, and enhanced for the greatest public benefit. This position provides support to staff in multiple locations and with multiple funding sources and provides periodical support to other divisions and is the point person for inquiries.

• Word processing and document editing software sufficient to use software to create, format, edit, print and save a variety of documents including letters, memos and reports.
• Knowledge of document and records management sufficient to research purchasing rules, complete purchases as needed, track purchases and invoices and maintain electronic or paper files for efficient organization.
• Communication skills sufficient to effectively oversee administrative needs, expense reporting, and travel support for a statewide team in multiple locations.
• Skill using spreadsheet software applications sufficient to create spreadsheets from a variety of sources and create lists, spreadsheets, charts and graphs to track projects and activities.
• Database management skills sufficient to develop/maintain various databases and retrieve and analyze information.
• Knowledge of bookkeeping procedures sufficient to maintain accurate budget records and reports.
• Typing/Keyboarding skills sufficient to preform skilled typing tasks with speed and accuracy.
• Customer service practices and principles sufficient to identify each customer's needs, meet quality standards for services, ensure data privacy practices are followed and evaluate customer satisfaction.
• Communication skills sufficient to communicate effectively provide clear explanations and interpret policies and procedures including proficiency with business English.
• Organizational skills sufficient to prioritize a diverse workload and adjust to changing priorities.
• Interpersonal skills and abilities necessary to cooperate with a variety of staff members on a broad range of tasks and responsibilities.

• Two (2) or more years of clerical office experience providing a variety of office services for staff.
• Experience and proficiency using Microsoft Office Suite (e.g. Word, Excel, Outlook, Teams) and Adobe Pro software sufficient to compile, manipulate, store and retrieve data.
• Experience retrieving, archiving, and converting documents and electronic materials of different formats.
• Business English, spelling and grammar sufficient to proofread materials and to ensure the accuracy and completeness of written materials.
• Knowledge of and training in document management for creating electronic publications in accordance with accessibility guidelines.

This position requires an unrestricted Class D Driver's License with a clear driving record.

Per DNR Fleet Policy, only those 18 years of age or older with a valid driver’s license may operate…