Parttime Executive Assistant Technology Coordinator

Job Description

Hours:

24 to 29 hours per week, scheduled Monday through Friday between 8:00 AM and 5:00 PM

Pay: $32.00 to $38.00 per hour, based on experience

Start:
Immediately

At Greg Nanigian & Associates, an affiliate of Sandler Training, you'll join a small, upbeat team of high performers who love what they do and enjoy working together. Every day brings something new, so you'll never get bored.

Our mission is simple: we grow people. We do it through Sales Training, Leadership Training, Communication Training, and Team Building Training that help individuals and organizations reach their full potential. Our clients are appreciative, our culture is supportive, and as we grow, you'll grow with us.

For 39 years, Greg Nanigian & Associates has helped thousands of sales professionals and organizations improve performance through world-class sales and sales management training. We are a tight-knit team of 10 employees, supported by trusted outside resources, with a strong reputation, enthusiastic clients, and big plans for continued growth. Learn more at

We're looking for a part-time Executive Assistant who is also the person everyone turns to when technology acts up. You'll support the CEO and our team with day-to-day operations, keep our office technology running alongside our outside IT company, and help get our message out through email, events, social media, and podcasts.

This role is a great fit if you:

• Are organized, detail-oriented, and reliable
• Enjoy figuring out why something isn't working, and then fixing it
• Pick up new software quickly and can follow step-by-step instructions
• Are friendly and professional with clients, in person and on the phone
• Like being the go-to person who keeps things running smoothly

• Support the CEO, our support staff, our sales team, and our clients
• Manage the CEO's calendar and coordinate meetings
• Answer phones, handle routine questions, and route calls
• Help clients with class registrations and Zoom scheduling
• Create, update, and maintain company materials, spreadsheets, and reports
• Coordinate virtual events and workshops on Zoom, and occasionally arrive early to help set up in-person events

• Be the first point of contact when someone can't log into Zoom, Microsoft Teams, email, or other systems, and get them back up and running
• Set up and connect computers, monitors, printers, and other office equipment
• Troubleshoot everyday computer, network, and software problems
• Follow instructions to make changes in software such as Quick Books (for example, adjusting check print alignment)
• Work in concert with our outside IT company, a very good partner we rely on, as needs arise
• Contact other vendors and support lines when a problem needs more help

• Build and send email campaigns, including through Eventbrite
• Set up and manage events and registrations in Eventbrite
• Design and schedule social media posts
• Use AI and editing tools to turn recorded workshops into podcast episodes and short clips
• Publish podcasts and video content to our channels
• Learn and put new technology tools to work as they become available

• 3+ years in an administrative, executive assistant, or office support role
• Hands-on comfort with technology: troubleshooting logins, setting up equipment, and learning new software
• Proficiency in Microsoft Word, Excel, Outlook, and Teams, plus Zoom
• Experience with a CRM or database system
• Strong organization and time-management skills
• Clear, professional written and verbal communication
• A professional appearance and demeanor, since you'll greet clients in our office
• Dependability, a positive attitude, and a stable work history with references

• Experience with Eventbrite, Constant Contact, Mailchimp, or similar email platforms
• Experience with Canva or other design tools
• Experience editing audio or video, or using AI tools to create content
• Experience with Quick Books

• Part-time: 24 to 29 hours per week
• Scheduled Monday through Friday between 8:00 AM and 5:00 PM, with some flexibility
• On-site in Braintree only; this is not a remote or hybrid role
• $32.00 to $38.00 per hour, based on experience

Greg Nanigian & Associates (GNA) is a certified Sandler Training affiliate headquartered in Braintree, Massachusetts. For 39 years, GNA has helped thousands of professionals and organizations increase sales, improve leadership, strengthen…