Accounts Payable Clerk

Job Description Mission

The Clerk, Accounts Payable is responsible for reviewing and processing EDI and non-EDI vendor invoices and posting within the relevant accounting period.

• Accurate and timely processing of expense and trade invoices
• Timely follow up and resolution of outstanding items
• Corporate policy and procedure adherence on approval levels
• Positive feedback from vendors and internal stakeholders

• Responsible for the timely and accurate processing of invoices
• Review indirect invoices for correct coding and approval levels as per corporate policy and guidelines
• Manually input non-EDI invoices into SAP on a weekly basis accurately within approved limitations (direct & via Winshuttle)
• Timely review and approval of employee expense reports against the T&E policy
• Identify issues with invoices and follow up with vendors and/or internal teams for resolution
• Identify exceptions on invoices with regards to price and/or quantity differences and generate the appropriate debit notes, and work in collaboration to investigate variances ensuring timely resolution
• Conduct vendor statement reconciliations as required
• Communicate with vendors in a professional and courteous manner
• Proactively handle the accounts payable email inbox and respond to inquiries promptly
• Act as an advocate for the customer by placing them at the forefront of all decision‑making and design processes
• Proactively identify and anticipate customer and stakeholder expectations and needs
• Challenge the status quo by consistently identifying areas for improvement, diagnosing issues and working to resolve them
• Collaborate with others to drive flexible and iterative solutions, quickly and easily
• Share technical knowledge with others and actively seek to learn from those more knowledgeable than yourself
• Help others see the impacts of their efforts and proactively engage other functions to get input
• Encourage others to freely share their point of view and be open to feedback

Reports to:

Manager, Accounts Payable
Manager once Removed (MOR):
Director VP, Finance & Accounting

• Internal: Manager, Accounts Payable;
  Sr Manager, Finance & Accounting; VP Finance & Accounting; other members of the Finance & Accounting teams; varying Support Office departments;
  Retail Operations.
• External: Interfaces with external vendors.

• College diploma in accounting, or equivalent is preferred
• Minimum 1-3 years work related experience in an accounts payable field

• Demonstrated problem‑solving skills
• Excellent communication skills, both written and verbal
• Superior customer service skills
• Proficiency with SAP is a strong asset
• Robust understanding of Microsoft Office, with a focus on Microsoft Excel
• Organized and detail oriented, comfortable in a fast‑paced environment