Inventory and Payables Administrator

Location: Halton Hills with travel to the Toronto facility as needed

Hours of Work: Monday to Friday from 7am to 3pm

Reports to: Accounting Manager

This document represents a general overview/framework of this job description. It is not intended to be an all-inclusive listing of the job scope of the applicable employee.

The Inventory and Payables Administrator will be responsible for administering the accounting of full-cycle Inventory and associated Payables and month-end close activities. The general hours of work will be 7am to 3pm, Monday to Friday and 7am – 12pm on Saturday in the Halton Hills Head Office.

• Administer full day-to-day accounting Inventory cycle and associated Payable tasks and corresponding monthly, quarterly, and year-end close, which include but not limited to:
• Record inventory receiving, transfers and adjustment in system in complete, accurate, and timely manner
• Ensure necessary approvals and supporting documents are in place to support the transaction
• Administer and organize physical and/or electronic document storage/retention
• Assist with inventory discrepancies or issues investigation in a timely manner
• Assist with responding to inventory queries from Buyers, Operations, and/or Vendors
• Assist with Inventory related data reconciliation between systems in timely manner
• Assist with Inventory and related reconciliation for month-end
• Assist in preparing accounting Inventory and supplementary reports
• Assist with financial audits and other compliance audits, as required
• Work collaboratively with Operations and Team Lead – Inventory and Payables to ensure inventory records are complete and accurate
• Work collaboratively with Team Leads to adhere to payment runs
• Work collaboratively with Team Leads, Intermediate Accountant, and Accounting Manager with analysis
• Special Projects: assist with finance transformation, internal controls, and continuous improvement initiatives

• Accounting diploma from an accredited college / university preferred
• Prior experience in Accounting office setting with working knowledge of Inventory and Accounts Payable
• Strong verbal and written communication skills
• Highly organized, detail-oriented, and comfortable working in a fast-paced, evolving environment
• Intermediate MS Office proficiency
• Produce industry experience an asset
• Experience with PICS software and Net Suite a plus but not required
• Past involvement with system migration a plus

If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to recr In your email, please include a description of the specific accommodation you are requesting and a description of the position for which you are applying.

• Your name.
• Job title with location.
• A clear description of the disability accommodation that you are seeking.

Job Type: Fixed term contract

Contract length: 12 months

Pay: $20.00-$22.00 per hour

Work Location:

In person