Accounts Payable & Receivable Specialist

About the Opportunity Accounts Receivable:

• Document daily collections activity, including updating account status records and collection efforts.
• Contact customers regularly regarding outstanding balances and payment status.
• Collect payments from customers based on agreed-upon terms and conditions.
• Achieve established collection and aging targets.
• Exercise discretion and judgment when negotiating payment arrangements.
• Investigate account discrepancies, billing issues, and customer disputes.
• Perform account and payment reconciliations.
• Process customer payments and supporting documentation in Quick Books or other accounting systems.
• Generate and distribute invoices, statements, and payment reminders.
• Monitor customer credit limits and recommend account holds when necessary.
• Respond to customer and internal inquiries regarding account balances and payment history.
• Participate in meetings with sales, service, and operations teams to discuss customer accounts and collections strategies.
• Prepare aging reports and collection summaries for management.
• Maintain accurate customer account records and documentation.
• Process customer refunds and credit memos as required.

• Review, verify, and process vendor invoices accurately and in a timely manner.
• Match invoices to purchase orders, contracts, and receiving documentation.
• Ensure proper coding and approval of invoices before payment processing.
• Prepare and process weekly, bi-weekly, and monthly payment runs via cheque, EFT, wire transfer, and other payment methods.
• Reconcile vendor statements and investigate discrepancies.
• Respond to vendor inquiries regarding payment status and account balances.
• Establish and maintain positive working relationships with vendors and suppliers.
• Monitor payment schedules to ensure timely payments and avoid late fees.
• Maintain accurate vendor records, files, and supporting documentation.
• Process employee expense reports in accordance with company policies.
• Assist with vendor onboarding and collection of required tax and payment documentation.
• Coordinate with internal departments to resolve invoice and purchasing discrepancies.
• Assist with month-end and year-end closing activities, including accruals and AP reconciliations.
• Ensure compliance with company policies, internal controls, and accounting procedures.

• Prepare reports, analyses, and financial records for management and other stakeholders as required.
• Assist with account reconciliations, including balance sheet accounts and general ledger maintenance.
• Prepare, post, and maintain recurring and adjusting journal entries.
• Reconcile, prepare, and submit federal and provincial sales tax filings.
• Assist in the preparation of month-end, year-end, and audit working papers, providing supporting documentation as required.
• Ensure financial transactions are recorded accurately and in compliance with generally accepted accounting principles (GAAP) and company policies.
• Support internal and external audits by providing requested financial records and documentation.
• Maintain the confidentiality and security of all financial, business, and employee information.
• Identify and implement opportunities to improve accounting processes, internal controls, and operational efficiencies.
• Participate in special projects, system improvements, and other accounting or administrative initiatives as assigned.
• Perform other related duties as required.

• 3+ years of experience in a combined Accounts Receivable and Accounts Payable role.
• Post-secondary education in Accounting, Finance, Business, or a related field preferred.
• Strong knowledge of accounting principles, billing processes, collections, and accounts payable procedures.
• Experience processing high-volume…