Design and Purchasing Administrator
Job in
Brampton, Ontario, Canada
Listing for:
ALMAG
Full Time
position
Listed on 2026-01-02
Job specializations:
-
Administrative/Clerical
Data Entry, Office Administrator/ Coordinator
-
Business
Office Administrator/ Coordinator
Job Description & How to Apply Below
Reporting to the Design & Estimating Manager, the Design and Purchasing Administrator will support the design and purchasing teams by fulfilling administrative tasks related, but not limited to, purchasing activities, work in progress (WIP) orders, engineering drawing releases, and maintenance of clear and updated records in EPICS (Almag’s Manufacturing Execution System). Under minimal supervision, this candidate will perform specialized administrative duties that will require an understanding of the Almag sales roadmap and various software including Microsoft Office, EPICS and Salesforce.
An organized self-starter with natural inquisitiveness, attention to detail, focus, a natural propensity for critical thought and dedication to excellence will excel in this position.
DUTIES AND RESPONSIBILITIES
The duties and responsibilities of this role are detailed below, but not limited to the following:
Create purchase orders (PO) completely and accurately for our outside service providers (OSP)Review order acknowledgements and invoices from vendors for accuracyUpdate PO’s as required based on pricing, change reports, and other vendor requirementsWIP open order report maintenance – Follow up and update order status at our OSP while ensuring orders remain on timeMaintenance of clear and updated records in EPICS for inventory purposes by reviewing receiving reports from shipping as well as keeping any scrap up to dateUpdating and creating various documents ( standard operating procedures, policies and procedures)Release engineering drawings internally and to our OSPsFill in for Estimator in their absence or overflow scenarios by completing value add tickets in salesforceFill in for OSP Coordinator in their absence or in overflow scenarios.Be a strong team player and provide support to team members when neededAll other tasks as requiredRequirements
MINIMUM QUALIFICATIONS
Education / Experience / Technical Skills / Competence
1 to 3 years administration experience or a diploma in administration (recent graduates welcome)1-2 years’ experience in a detail oriented and fast paced role is recommendedA strong command of Microsoft computer applications (Word, Excel, PowerPoint, Outlook)Effective command of English, written and oralHighly self-motivated and charismatic personalityAbility to work well with numbers is essentialStrong time management and prioritization skillsAttention to detail with a passion for excellence is criticalThe ability to do high volume data auditing without experiencing fatigue or allowing mistakesHigh energy level, a positive attitude and ability to work in a fast-paced environment without supervisionBenefits
We offer a full and competitive benefits package including:
Profit sharingHealth care spending accountEducation assistance programHealth and dentalLife AD&DGym memberships
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