Senior Executive Assistant

Business Unit: Store Support Centre (SSC)

Time Type: Full-time

who we are

lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in.

As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.

about this role:

The Senior Executive Assistant will be responsible for supporting the CMO who leads lululemon’s Merchandising & Product Education organization and is a member of our Senior Leadership Team. The Senior Executive Assistant will play a vital role in the success of the Merchandising & Product Education organization and will support the overall demands of this high-energy, fast-paced team. This person is a point of contact for internal & external requests as well as being responsible for organizing travel itineraries, coordinating meetings & agendas, managing correspondence and being a source of organization & coordination for the CMO as required.

This role will act as a liaison between the executives, cross-functional partners and external contacts. This role frequently handles highly confidential and specialized information, including sensitive, strategic, and organizational issues.

a day in the life:

• Management of CMO’s calendars, email, and contacts.
• Maintain highly confidential information for the business, team, or leadership and ensure information is handled appropriately.
• Establish work priorities and direct assignment of work to department staff according to scope of allowed authority.
• Delegate and follow-up on action items that fall within realm of responsibility.
• Schedule and coordinate meetings, meeting materials, resources and refreshments in support of smooth and efficient meeting facilitation.
• Organize and manage complex international multi-leg travel, including oversight of CMO’s end to end travel, detailed daily itineraries and meeting schedules; oversee planning and execution of in-market immersions and store tours.
• Support CMO and her leadership team in delivering departmental Annual Operating Plan and strategic planning.
• Action onboarding tasks of incoming new members of the leadership team
• Act as a communications liaison with department as required, including composing and sending outgoing responses and teamwide communication on behalf of the CMO.
• Assist CMO with external communications across various platforms including Linked In and Instagram, as well as preparing for external speaking engagements.
• Respond to inquiries or refer them to the appropriate destination.
• Prepare briefing notes and minutes of meetings as requested
• Participate as a member on committees or project teams as requested or as appropriate to the role.
• Adhere to and ensure company and departmental policies, procedures and internal controls are followed.
• Support the leadership team with department-wide events and town halls.
• Provide personal assistance from time to time.

qualifications:

• 5-8+ years’ experience in a Senior Executive support level capacity with increasing responsibilities.
• Excellent business acumen and ability to exercise initiative, tact, sound judgment and prioritization.
• Strong written and verbal communication skills with ability to interact with all levels of the organization.
• Able to observe and maintain the utmost confidentiality.
• Advanced-level Microsoft Outlook, Word, Excel and PowerPoint proficiency.
• Experience working with a publicly traded company.

must haves:

• Acknowledge the presence of choice in every moment and take personal responsibility for your life.
• Possess an entrepreneurial spirit and continuously innovate to achieve great results.
• Communicate with honesty and kindness and create the space for others to do the same.
• Lead with courage, knowing the…