Project Administrator

Location:

Department:
DEPTEC, DEPENG, DEPCON, DEPADM (choose correct department)

The Opportunity
The Project Administrator is to provide administrative support to the project team including accounting, assistant project managers, project managers and senior project managers on assigned projects.

What you will do?

Must issue, request proper execution, and track all required construction project documentation such as proposals, change orders, drawings, submittals, RFI's, invoices, lien waivers, close-out documents, etc.

Attend meetings if needed and assist team with determination of project requirements and take minutes

Assist the Project Manager in the drafting and issuance of weekly and monthly project reports, budgets, schedules, payment applications, change orders, etc.

Use project scheduling and control tools to assist with monitoring project plans, budgets and expenditures

Effectively and accurately communicate relevant project information to the client and project team if requested or in the absence of the project manager

Assist Project Management in review of subcontractor / vendor pricing quotations to ensure fair and reasonable pricing is recommended for approval

Ensure all required project close out documents are obtained and filed as required in the project repository

Communicate ideas for improving company processes with a positive and constructive attitude, and developing this attitude in others

Keep the Project Manager and others informed about project status and issues that may impact client satisfaction

Assist Project Management with permitting and jobsite inspection procedures

Coordinate submittal information, and maintain submittal status

Be knowledgeable and work with client’s submittal process/systems for each job

Monitor/Prepare/Process expense reports (this item could be excluded, depends on the vision of the PC)

Active advocate for the company’s clients, projects and project managers

Required Qualifications

Bachelor’s degree in construction management or related field preferred

Minimum of 3 years of relevant work experience, 5+ years preferred

Strong organizational skills, ability to multitask and manage shifting priorities to meet deadlines for multiple stakeholders or project managers

Strong analytical, problem solving and communication skills

Working knowledge of Microsoft Suite including Word, Excel, Outlook plus Bluebeam

Working knowledge of project management repositories such as Pro Core a plus

Possess a current driver’s license

Position requires ability to travel up to 10%

This is a full-time position with hours dictated by business needs. This position will report to a multiple Project Managers.

Works in an office environment. Requires occasionally performing activities including, but not limited to, bending, stooping, grasping, reaching, twisting, turning and/or lifting.

How We Support You
We believe your best work happens when you feel supported - professionally, personally, and financially. That's why we offer a range of benefits designed to help you thrive, stay healthy, and plan for the future.

Performance-driven rewards - Competitive pay with incentive opportunities that recognize your results and contributions.

Comprehensive healthcare - Medical, dental, and vision coverage that supports you and your family's total well-being.

Security and peace of mind - Life and disability insurance programs that provide protection when it matters most.

Flexible benefits options - A variety of voluntary benefits so you can personalize coverage to fit your needs.

Time to recharge - Generous paid time off to relax, travel, and maintain a healthy work-life balance.

Investing in your growth - Education assistance and tuition support to help you build skills and advance your career.

Planning for the…