Project Administrator

Location:

Department:

DEPTEC, DEPENG, DEPCON, DEPADM (choose correct department)

The Project Administrator is to provide administrative support to the project team including accounting, assistant project managers, project managers and senior project managers on assigned projects.

• Must issue, request proper execution, and track all required construction project documentation such as proposals, change orders, drawings, submittals, RFI's, invoices, lien waivers, close-out documents, etc.
• Attend meetings if needed and assist team with determination of project requirements and take minutes
• Assist the Project Manager in the drafting and issuance of weekly and monthly project reports, budgets, schedules, payment applications, change orders, etc.
• Use project scheduling and control tools to assist with monitoring project plans, budgets and expenditures
• Effectively and accurately communicate relevant project information to the client and project team if requested or in the absence of the project manager
• Assist Project Management in review of subcontractor / vendor pricing quotations to ensure fair and reasonable pricing is recommended for approval
• Ensure all required project close out documents are obtained and filed as required in the project repository
• Communicate ideas for improving company processes with a positive and constructive attitude, and developing this attitude in others
• Keep the Project Manager and others informed about project status and issues that may impact client satisfaction
• Assist Project Management with permitting and jobsite inspection procedures
• Coordinate submittal information, and maintain submittal status
• Be knowledgeable and work with client’s submittal process/systems for each job
• Monitor/Prepare/Process expense reports (this item could be excluded, depends on the vision of the PC)
• Active advocate for the company’s clients, projects and project managers

• Bachelor’s degree in construction management or related field preferred
• Minimum of 3 years of relevant work experience, 5+ years preferred
• Strong organizational skills, ability to multitask and manage shifting priorities to meet deadlines for multiple stakeholders or project managers
• Strong analytical, problem solving and communication skills
• Working knowledge of Microsoft Suite including Word, Excel, Outlook plus Bluebeam
• Working knowledge of project management repositories such as Pro Core a plus
• Possess a current driver’s license
• Position requires ability to travel up to 10%

This is a full-time position with hours dictated by business needs. This position will report to a multiple Project Managers.

Works in an office environment. Requires occasionally performing activities including, but not limited to, bending, stooping, grasping, reaching, twisting, turning and/or lifting.

We believe your best work happens when you feel supported - professionally, personally, and financially. That's why we offer a range of benefits designed to help you thrive, stay healthy, and plan for the future.

• Performance-driven rewards
  - Competitive pay with incentive opportunities that recognize your results and contributions.
• Comprehensive healthcare
  - Medical, dental, and vision coverage that supports you and your family's total well-being.
• Security and peace of mind
  - Life and disability insurance programs that provide protection when it matters most.
• Flexible benefits options - A variety of voluntary benefits so you can personalize coverage to fit your needs.
• Time to recharge
  - Generous paid time off to relax, travel, and maintain a healthy work-life balance.
• Investing in your growth
  - Education assistance and tuition support to help you build skills and advance your career.
• Planning for the…