Project Coordinator​/Assistant Project Manager; Water, Wastewater & Pumping Stations

Position: Project Coordinator / Assistant Project Manager (Water, Wastewater & Pumping Stations)
The Project Coordinator / Assistant Project Manager supports the planning, execution, and closeout of complex heavy civil infrastructure projects, with a focus on water treatment, wastewater treatment, pumping stations, and related civil, mechanical, electrical, and I&C scopes. Working with the Project Manager and site leadership, this role helps drive cost, schedule, procurement, document control, quality, and stakeholder coordination to ensure work is delivered safely, profitably, and in compliance with contract requirements.

The ideal candidate is organized, proactive, and comfortable managing multiple priorities in fast-paced field and office environments.

Responsibilities

Support the Project Manager in day-to-day project administration, coordination, and reporting for water/wastewater treatment and pumping station projects.

Coordinate document control processes (RFI, submittals, shop drawings, product data, samples, as-builts, O&M manuals) in alignment with owner/consultant requirements and internal procedures.

Track and follow up on approvals, long-lead procurement, fabrication status, delivery dates, and material readiness for key equipment (e.g., pumps, valves, gates, blowers, electrical gear, MCCs/VFDs, instrumentation, controls/SCADA components).

Assist with schedule updates by collecting progress from site teams and trades, maintaining lookaheads, tracking constraints, and supporting coordination of shutdown windows, tie-ins, and commissioning activities.

Support cost control and forecasting activities including quantity tracking, cost coding, committed cost reviews, and maintaining records for potential change events.

Help prepare and manage change documentation: site instructions, field work directives, pricing requests, subcontractor change orders, and owner change order submissions (including backups and narratives).

Coordinate subcontractor onboarding, contract documentation, insurance/WSIB compliance, and trade documentation requirements (quality, safety, and closeout deliverables).

Compile and distribute meeting agendas/minutes for owner/consultant meetings, internal project meetings, and trade coordination meetings; track actions to closure.

Support quality management by maintaining inspection and test records (ITPs), NCR logs, deficiency lists, turnover packages, and ensuring traceability for critical installations.

Assist with commissioning and turnover planning, including organizing pre-functional checklists, vendor start-up requirements, training sessions, and turnover documentation.

Maintain accurate project filing and version control in project management systems (e.g., SharePoint/Viewpoint/Procore or similar) and ensure timely distribution of latest drawings/specifications.

Promote a safety-first, collaborative culture by supporting toolbox talks, safety documentation collection, and coordination with site supervision to address field needs.

Other duties, as required.

Job Requirements

3+ years of progressive experience as a Project Coordinator, Field Coordinator, or Assistant Project Manager on heavy civil and/or industrial infrastructure projects.

Exposure to water/wastewater treatment facilities and/or pumping station construction (civil + mechanical/process + electrical + instrumentation/controls) is strongly preferred.

Post-secondary education in Civil Engineering Technology, Construction Management, Engineering, or a related discipline; equivalent experience will be considered.

Strong understanding of the construction document cycle (RFIs, submittals, shop drawings, change orders) and comfort working with contract documents, drawings, and specifications.

Demonstrated ability to coordinate long-lead procurement and vendor documentation for process/mechanical and electrical/I&C equipment.

Proficiency with Microsoft Office (Excel, Word, Outlook); experience with project management/document control platforms (e.g., Viewpoint, SharePoint, Procore) is an asset.

Strong written and verbal communication skills; able to build positive relationships with owners, consultants, subcontractors, and internal stakeholders.

Highly organized with strong attention to detail, able to manage competing…