Event Producer - Hybrid; Project

Position: Event Producer - Hybrid (Project-Based)
Position Overview
The Event Producer is primarily responsible for the successful planning and execution of corporate events, association events, keynotes, special events and branding activations. The Event Producer will lead and inspire event teams, manage expectations and work collaboratively to find creative solutions during the development of projects. The Event Producer will ensure that all the right steps/process are followed and that the results of the project are at the highest level of quality both creatively and financially.

The Event Producer will provide design guidance, and oversight of the event production team. They will produce and stage all elements of a program, oversee show staff, forge positive relationships with client and verify final billing. The Event Producer is responsible for creating a Scope of Work relevant to the event in conjunction with Director or Associate Director of Event Production.

The Event Producer will create programs that meet the client’s needs and are profitable for the company. This role is responsible for relaying all pertinent information to the Account Manager. The Event Producer reports to the Director, Event Production.

Important:
This is a project-based role and not a permanent full-time position. Successful candidates will be considered for upcoming projects based on their experience, availability, and business needs. This position may be based out of any Encore market across Canada, including Montreal, Toronto, Calgary, or Vancouver. Candidates must be able to attend an Encore office and/or event site within their local market as business needs require.

Key Job Responsibilities
Organizational Leadership

Properly reconcile events, specifically delivering a wrap report and ensuring that all administrative data and paperwork has been entered, submitted, cross checked, and reconciled across the entire project in conjunction with Project Coordinator.

Develop and maintain strong relationships with clients at all levels of their organization and provide outstanding customer service while focusing on client retention.

Responsible for compliance with established Standard Operating Procedures (SOPs), Technical Standards and Production Standards.

Communicate goals and objectives to Event Execution team members clearly and frequently.

Lead by example in portraying a polished, professional image in accordance with the standards set forth in the Encore team member guidebook.

Sales and Marketing Support

Partner with Sales during the proposal stage (including RFP assistance and/or proposal writing).

Evaluate initial creative concepts, define deliverables and budgetary elements.

Keep current with changing trends in event technology and design.

Event Pre-Production

Maintain the event’s creative vision by bringing all elements/teams together from planning to execution.

Consult with the Account Manager to prepare event budget, and review any scope changes throughout event pre-production.

Collaboration with Encore Venue teams for any projects in Encore properties, if applicable.

Participate in all project management elements, team meetings, benchmarks, etc.

Arrange and attend client site inspections.

Collaborate with Creative Producer to uphold event’s creative vision.

Engage Media Lab to develop video, graphics and print materials.

Engage Production Manager to oversee technical elements.

Identify and mitigate risks to projects and solve issues before they affect production by collaborating with internal stakeholders.

Partner with Production Manager on production schedule (provide information and recommendations where needed, etc.).

Research and recommend suppliers, freelance support and talent where needed (i.e. build stage team, source greeters, registration supplier,…