Director of Finance and Administration

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Position: Director of Finance and Administration

Location: Martin Luther University College, Waterloo, Ontario

Hours: Full-time, 35 hours per week, 8:30am to 4:30pm

In office at least 4 days a week

Reports to: Principal-Dean

Direct Reports: 1 - 2 roles

Salary: $90,000 - $120,000 annually

This is an existing vacancy.

Martin Luther University College (Luther) is a public university college federated with Wilfrid Laurier University. We are a faith-based academic community committed to excellence in teaching, research, and community engagement.

The Director of Finance and Administration provides strategic and operational leadership for Luther’s financial and administrative functions. Reporting to the Principal-Dean, the Director is responsible for financial reporting, compliance, planning and budgeting, internal controls, and administrative systems that support the long-term financial sustainability of the institution and its mission.

Leadership of Financial Planning, Management, and Reporting

• Ensure all necessary financial operations (including the operating budget), reporting, cash management, expenditure controls and other controls are in place and operating effectively to support Luther’s operations and the Board’s fiduciary obligations.
• Prepare financial analysis and reports as needed including operating statements (revenues and expenditures), budget forecasts, and forecast of cash flow for use by the Principal-Dean, responsible managers or faculty, and the Finance Committee to support informed decision-making and organizational accountability for a $4 Million operating budget.
• Manage the allocation of annual realized gains from endowment funds and reconcile investment manager’s reports for endowed and non-endowed investments, resolving discrepancies.
• Take the initiative to manage investment transactions required as part of the annual budget or operations. Coordinate the flow of investment deposits and investment income with investment manager. Liaise with Luther’s investment manager and/or Finance Committee on investment issues for accounting purposes.
• Prepare annual unaudited financial statements and all reconciliations, supporting schedules, background reporting, and year end entries and adjustments required for the annual audit; prepare an audit package and manage the annual audit with the external auditors once per year, including
  • Schedule the audit and associated activities
  • Negotiate the audit contract for recommendation to the Finance Committee
  • Manage Luther’s elements of the process
  • Ensure a clean audit
• Assist Luther’s staff and faculty in understanding and using relevant financial information. Support them in budget development for their areas or projects.
• Understand in detail and make recommendations to enhance the funding agreements between Luther and Wilfrid Laurier University and be able to advise the Principal-Dean on the implications to annual revenue of proposed revisions to these agreements.
• Maximize the use of accounting software reporting capabilities where possible.
• Manage the financial elements of grant projects, supporting the assigned project manager in planning and tracking financial commitments, and in financial reporting for the project.
• Prepare and submit annual financial and statistical reporting required by external organizations such as Canada Revenue Agency (Registered Charity Information Return -- T3010, HST), Council of Ontario Universities (detailed analytical financial report), Association of Theological Schools, and others as required. Consult with these organizations regarding reporting requirements as necessary.
• Develop the annual capital budget (including equipment) for Board…