Job Description & How to Apply Below
We believe that individuals requiring our services have the right to a lifestyle that adequately meets their physical psychological, emotional, social, cultural and spiritual needs. These services are provided by fully qualified professional staff who respects and caries out the values associated with a person-centred approach which include rights, dignity, identity, individuality, respect, privacy, choice and independence.
This is a replacement position.
POSITION SUMMARY:
The Human Resources Coordinator performs a wide range of duties related to human resources such as supporting the Director of Human Resources (DHR), for all HR functions that includes recruitment, onboarding, preparing, maintaining and updating personnel files and the HRIS systems such as Quadrant, Surge, Staff Schedule Care and HRIS reports. Provide administrative support for Health and Safety Committee and Programs, WSIB filing and any related health and safety tasks.
Provide administrative support for internal and external recruitment, onboarding, and orientation including: assisting with job postings, seniority calculations, assigning training, creating and maintaining employee files, administrative logistics, employee performance, and labour relations, etc. This incumbent is required to understand and interpret the Collective Agreement and related legislation. This is a replacement position.
Major duties and responsibilities include: Recruitment, Selection and Orientation Responsible for Recruitment: job postings, sourcing candidates, reviewing resumes, vetting the credentials, telephone screening, coordinating interviews with hiring manager
Prepare, review and post the job postings. Any union postings must follow the guideline with the Collective Agreement.
Process internal and external applicants by collecting applications and resumes in either hard or soft copy and forwarding it to hiring managers.
Screen resumes, complete telephone screening and forward the results to hiring managers
Process selection of successful candidates including reference checks, prepare offer letter and collect offer documentation.
Collaborate with third party to process reference check, follow up and gather employment verifications which are forwarded to hiring manager.
Prepare Orientation/Onboarding packages, and assign them for in-person orientation
Create new hire profile in Surge for Mandatory training in the absence of Training & Development Coordinator.
Collect, process and follow up with Onboarding documentation so that files are complete and in compliance with FLTCA
Review and audit on employee files to ensure all mandatory documents are complete and up-to-date in compliance with FLTCA
Process onboarding package including parking tags, photo ’s and entry fob for all new hires and any replacement requests
Collaborate with Payroll and unit schedulers to arrange unit orientation
Ensure necessary submission of onboarding paperwork to Payroll
Ensure timely collection of orientation checklists from hiring managers
Organize and maintain employee files in alphabetical order for easy access and compliance.
Calculate Seniority for Internal Union postings and forward to Schedulers for awarding to internal candidates
Create Internal Transfer Forms (ITF’s) for successful candidates and decline letters for unsuccessful candidates
Assist Hiring Managers in recruitment process and provide administrative support.
Prepare Letters of Employment (LOE) and internal transfer letters in accordance with company policies and procedures
Track and verify the SIN numbers of all employees to ensure eligibility to work in Canada
Maintain tracker for SIN number expiration and communicate to hiring manager on the status of employment for an employee.
Maintain tracker for PSW HSCPOA registration. Communicate with Care Partners, managers, and HSCPOA to ensure completion of registration, follow ups as necessary.
Maintain tracker for CNO registration. Communicate with Care Partners, managers, and CNO to ensure completion of registration, follow ups as necessary.
Communicate annually with College of Nurse to verify that registered nurse…
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