Warehouse Administrative Assistant

Jones Healthcare Group – Where Innovation Meets Purpose! Why this Role Matters

If you enjoy being the person who keeps details organized, information moving, and teams set up for success, this role offers a meaningful opportunity to make an impact every day.

Your work will help ensure products move through the warehouse accurately and efficiently, supporting customer commitments, inventory confidence, and the high standards of quality and compliance our customers count on.

As a Warehouse Administrative Assistant
, you’ll be at the heart of daily warehouse operations, partnering with teams across receiving, shipping, inventory, planning, and production to keep information accurate, organized, and up to date. You’ll play a key role in solving problems, creating visibility, and helping the operation run smoothly making this a great opportunity for someone who is detail-oriented, collaborative, and energized by supporting a fast‑paced environment where accuracy truly matters.

• Inventory Excellence:
  Maintain accurate inventory, receiving, and shipping records that support smooth warehouse operations and exceptional customer service.
• Operational Coordination:
  Ensure inbound, outbound, and production‑related transactions are processed accurately and on time.
• Problem Solving:
  Investigate inventory, shipment, and system discrepancies and help drive timely resolutions.
• Production Readiness:
  Support the execution of production schedules by coordinating picklists and ensuring materials are available when needed.
• Cross‑Functional Partnership:
  Collaborate with warehouse, transportation, customer service, planning, and finance teams to keep information flowing efficiently.
• Inventory Control:
  Coordinate cycle count activities and support inventory accuracy through verification and reconciliation processes.
• Compliance & Traceability:
  Maintain organized, audit‑ready documentation that supports quality standards, traceability, and customer requirements.
• Reporting & Visibility:
  Provide operational and inventory reporting that helps teams make informed decisions and identify opportunities for improvement.
• Data Integrity:
  Proactively identify errors, inconsistencies, and risks before they impact operations or customer commitments.
• Continuous Improvement:
  Contribute to a culture of operational excellence through process discipline and a focus on accuracy.
• Floor Support:
  Stay connected to day‑to‑day warehouse activities by actively supporting receiving, shipping, production, and inventory verification activities.
• Quality & Safety Leadership:
  Support a safe, compliant, and high‑performing workplace by following all quality, health, safety, and environmental requirements.

• 1+ years of experience in a warehouse, logistics, distribution, manufacturing, or operations environment.
• Experience working with Warehouse Management Systems (WMS) and/or ERP systems.
• Strong attention to detail and a commitment to accuracy.
• Proven ability to stay organized, manage competing priorities, and follow through on tasks.
• Strong analytical and problem‑solving skills with the ability to identify and resolve issues.
• Proficiency with Microsoft Office, including Excel.
• Effective verbal and written communication skills with the ability to build strong working relationships across teams.
• A collaborative mindset and willingness to support a dynamic, fast‑paced operation.
• Familiarity with Lean or continuous improvement principles.
• Experience with in pharmaceutical, healthcare, food manufacturing, or third‑party logistics (3PL) environments is considered an asset.
• Exposure to regulated environments, audits, or traceability requirements is considered an asset.

At Jones, you’ll be part of a team that’s shaping the future of healthcare packaging with purpose and care. We take pride in fostering an environment where everyone feels valued, supported, and empowered to do their best work.

You’ll find opportunities to grow your career,
contribute to meaningful projects, and be part of a company that’s been trusted by brands and healthcare providers for over a century.

Learn more about us here: