Lot Coordinator-Rental Car Operations

Lot Coordinator – Rental Car Operations

Base Pay Range: $30,000 – $40,000 per year

The Vehicle Processing Coordinator plays a key role in ensuring efficient vehicle flow, inventory accuracy, and exceptional service delivery. This position requires a proactive, detail‑oriented individual capable of multitasking in a fast‑paced environment while maintaining constant communication with both management and clients.

• Locate vehicles and reserve cars for managers and sales managers.
• Mark cars for auction (GGAA, GM, and sold units).
• Pull sold cars for customer pickup.
• Assign and secure wholesale and dealer‑direct vehicles.
• Maintain constant communication with clients and management to ensure smooth coordination and service delivery.

• Oversee all aspects of vehicle processing, including intake, inspection, and release.
• Manage car registration, ensuring accurate and timely documentation.
• Address operational issues such as no plates, flat tires, dead batteries, or fuel needs.
• Direct shuttle drivers to correct spaces (SUVs to F & G rows, smaller cars to C, D &
  
  E).

• Update movement slips in the system.
• Open and close the gas pump and check tank levels daily.
• Conduct physical car counts (morning and night) and reconcile with the inventory report.
• Run and verify the Daily Operating Report for accuracy.
• Perform report reconciliation and oversee flexible signage.
• Maintain a clean and organized lot and overflow areas.

• Coordinate vehicle placement across multiple lots to ensure proper flow and inventory balance.
• Manage overflow vehicle movement to and from the airport and maintenance areas.
• Ensure correct fleet mix and prioritize vehicles marked as High Priority or Out of Service.
• Correctly identify and tag high‑idle vehicles.

• 4/10 work schedule (four 10‑hour shifts per week) offering a great work‑life balance.

• Strong communication and organizational skills.
• Detail‑oriented with the ability to manage multiple tasks simultaneously.
• Comfortable working in a fast‑paced, team‑oriented environment.
• Reliable, professional, and customer‑focused.

• Previous experience as a lot coordinator preferred but not required.
• Flexibility to handle multiple tasks in an organized manner.
• Deadline and detail‑oriented.
• Ability to stand, walk, and bend while working outdoors in all types of weather conditions.
• Professionalism, accountability, and ownership.
• Must be able to pass following insurance requirements:
• Must be at least 18 years old.
• Must have prior driving experience in various vehicles (trucks, vans, cars).
• Must have a current and valid driver's license with no moving violations and/or at‑fault accidents on the driving record in the past 3 years.
• No drug or alcohol related conviction on the driving record in the past 10 years.
• Must be authorized to work in the United States.
• Must have reliable means of transportation.

• Vacation Time (After 1 Year)
• Medical Benefits for Full Time (Medical, Dental, Vision)
• 401(k) Matching
• Sick Time
• Personal Days
• Company Paid Holidays
• Company Paid Car, Gas, Insurance (Job Specific)
• Company Paid Travel (Job Specific)
• Employee Referral Program
• Retention Bonus
• Rapid Advancement Opportunities

Seniority Level: Entry level
Employment Type: Full-time
Job Function: Production
Industries: IT Services and IT Consulting