Invoice Clerk

Company Description

Alpha Trans Ltd. is a cross-border trucking carrier headquartered in Brampton, Ontario, with terminals in Milton (ON) and Stockton (California). Founded in 2002, we run 200 tractors and 300 trailers (dry van, reefer, and heated) on expedited cross-border lanes between Ontario and 10 US states. With 24 years in operation, a 97% on-time delivery rate, and every certification that matters in this industry — CT-PAT, PIP, FAST, Smart Way, CSA, US/Canadian bonded, and HAZMAT — we are one of the most reliable cross-border operators in the GTA.

We are an open workplace — but we are tough on getting the job done. When it matters, Alpha Trans gets it done: fast, correctly, and without excuses.

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We are hiring an Invoicing Clerk to join our Accounts team at our Brampton head office. You will own the invoicing pipeline for a 500-piece cross-border fleet that does not stop moving — generating customer invoices in Trans Plus, matching them against BOLs and PODs, and making sure every load is billed correctly and on time.

This is not a data-entry job. The person who succeeds here will be a sharp, careful invoicing professional who treats accuracy as a personal standard. Invoicing is what gets Alpha Trans paid. We treat it as one of the most important jobs in the building.

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• Customer invoicing in Trans Plus — generating invoices, matching against BOLs, PODs, and broker rate confirmations
• Document tracking via Outlook and Samsara — pulling PODs, signed BOLs, and supporting documents from driver-submitted scans, broker emails, and Samsara-attached files; chasing what is missing
• Resolving invoicing discrepancies — missing PODs, weight or charge mismatches, accessorial corrections, working with dispatch to close the loop
• Accounts receivable support — follow-up calls under direction from our AR team, aging review, payment notes
• Maintaining clean, audit-ready invoicing records in Trans Plus
• Working alongside our existing Invoicing and Accounts team (AP, AR, Invoicing) to keep the pipeline current

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• 1+ year of invoicing, billing, AR, or bookkeeping experience. Trucking, freight, or logistics invoicing is a strong advantage.
• Hands-on with a transportation TMS or accounting platform — Trans Plus, Truck Mate, AS400, Quick Books, Sage, Xero, or similar. We will train on Trans Plus if you have not used it specifically.
• Comfortable with the documents this industry runs on: BOLs, PODs, rate confirmations, broker setups, customer invoices.
• Strong Outlook skills — much of our document flow runs through email. Comfort with attachments, email threading, and digital filing is essential.
• Strong attention to detail — invoicing is unforgiving. A wrong rate, a missed accessorial, or a miskeyed account number costs the company real money.
• Solid Word and Excel; basic spreadsheet skills (formulas, sorting, simple lookups).
• Legal authorization to work in Canada (citizen, PR, or valid work permit).

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• Direct Trans Plus experience — you will get up to speed in days instead of weeks
• Trucking or logistics invoicing experience — direct exposure to broker rate confirmations and freight billing cycles
• Familiarity with Samsara or another ELD platform for document retrieval
• Bilingual English + Punjabi or Hindi — much of our driver and vendor community communicates in Punjabi or Hindi
• Prior experience in a high-volume back-office invoicing role (freight, distribution, manufacturing)

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• A central role in the financial operations of a 24-year-old established cross-border trucking company
• Real exposure to AR, AP, and invoicing across a 500-piece fleet — meaningful work, not data entry
• Hands-on training in Trans Plus, the TMS used across the Canadian trucking industry
• On-site at our Brampton head office (105 East Drive) — easy parking, close to major routes
• A clear path to grow into senior AR, AP, or Accounts roles for the right person
• Compensation commensurate with experience; details will be discussed during the interview process

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Send your resume to  with subject line: "Invoicing — [Your Name]". In your email, please briefly answer: describe a time you caught an invoicing or billing error before it went out the door — what was the error, how did you spot it, and what did you do? This question separates serious applicants from generic ones.

Shortlisted candidates will be contacted within 2 business days for a phone screen, followed by an in-person interview at our Brampton office.

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Alpha Trans Ltd. is an equal chance employer. We welcome applications from all qualified candidates and are committed to a diverse, inclusive workplace.

Pay: $36,000.00-$48,000.00 per year

Benefits:

• On-site parking

Experience:

• Invoicing: 1 year (required)

Language:

• Hindi/Punjabi and English (required)

Work Location:

In person