Administrative Assistant

About the Role

We are looking for a dependable, organized and detail-oriented Administrative Support team member to join our Killarney office. This position will provide day-to-day administrative and accounting support, with a strong focus on Accounts Receivable (AR), Accounts Payable (AP), invoicing and financial recordkeeping.

The successful candidate will be comfortable working independently, managing multiple priorities and maintaining accuracy in a fast-paced office environment.

• Prepare and process customer invoices
• Enter and maintain customer account information
• Apply payments and reconcile customer accounts
• Monitor outstanding balances and follow up on overdue accounts
• Assist with customer statements and account inquiries
• Maintain accurate AR records and documentation

• Receive, code and process vendor invoices
• Match invoices with purchase orders, receiving documents and approvals
• Enter invoices and maintain vendor records
• Prepare payments and assist with payment processing
• Reconcile vendor statements and resolve discrepancies
• Maintain organized AP documentation

• General data entry and recordkeeping
• Filing and maintaining electronic and paper documentation
• Answer phones and respond to general inquiries
• Assist with month-end accounting procedures
• Prepare reports, spreadsheets and correspondence as required
• Support office operations and other administrative functions as needed
• Work collaboratively with management and other departments

• Previous experience in an administrative, accounting or bookkeeping role
• Experience with Accounts Receivable and/or Accounts Payable, Great Plains, Outlook, Excel
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Proficient with Microsoft Office, particularly Excel and Outlook
• Strong communication and interpersonal skills
• Ability to prioritize work and meet deadlines
• Ability to work independently with minimal supervision
• Experience with accounting software is an asset

• Takes pride in getting the details right
• Is dependable and follows through on tasks
• Is comfortable working with numbers and financial information
• Can identify and resolve discrepancies
• Maintains confidentiality and professionalism
• Enjoys being part of a team while taking ownership of their responsibilities

• Full-time, Monday-Friday position
• Competitive compensation based on experience
• Stable, local employment in Killarney
• Supportive team environment
• Opportunities to develop accounting and administrative skills
• Consistent daytime schedule

Feed Max, a division of Paterson Global Foods, was built on delivering quality, value, and service through our unique approach to the animal feed business. Feed Max offers a wide range of products inclusive of a complete line of poultry, swine, beef, bison and specialty animal feed. Working in direct collaboration with industry leading nutritionists and livestock producers. Feed Max continuously demonstrates its commitment to animal nutrition, health and performance.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Feedmax is an equal opportunity employer and is committed in building a skilled and diverse workforce. We encourage women, aboriginal peoples, members of visible minorities and persons with disabilities to apply.