Administrative Assistant

Location: Killarney

About the Role  We are looking for a dependable, organized and detail-oriented Administrative Support team member to join our Killarney office. This position will provide day-to-day administrative and accounting support, with a strong focus on Accounts Receivable (AR), Accounts Payable (AP), invoicing and financial recordkeeping.
The successful candidate will be comfortable working independently, managing multiple priorities and maintaining accuracy in a fast-paced office environment.

Key Responsibilities  Accounts Receivable   Prepare and process customer invoices
Enter and maintain customer account information
Apply payments and reconcile customer accounts
Monitor outstanding balances and follow up on overdue accounts
Assist with customer statements and account inquiries
Maintain accurate AR records and documentation
Accounts Payable   Receive, code and process vendor invoices
Match invoices with purchase orders, receiving documents and approvals
Enter invoices and maintain vendor records
Prepare payments and assist with payment processing
Reconcile vendor statements and resolve discrepancies
Maintain organized AP documentation
Administrative Support   General data entry and recordkeeping
Filing and maintaining electronic and paper documentation
Answer phones and respond to general inquiries
Assist with month-end accounting procedures
Prepare reports, spreadsheets and correspondence as required
Support office operations and other administrative functions as needed
Work collaboratively with management and other departments
Qualifications   Previous experience in an administrative, accounting or bookkeeping role

Experience with Accounts Receivable and/or Accounts Payable, Great Plains, Outlook, Excel
Strong attention to detail and accuracy
Excellent organizational and time-management skills
Proficient with Microsoft Office, particularly Excel and Outlook
Strong communication and interpersonal skills
Ability to prioritize work and meet deadlines
Ability to work independently with minimal supervision

Experience with accounting software is an asset
What We’re Looking For  The ideal candidate is someone who:
Takes pride in getting the details right
Is dependable and follows through on tasks
Is comfortable working with numbers and financial information
Can identify and resolve discrepancies
Maintains confidentiality and professionalism
Enjoys being part of a team while taking ownership of their responsibilities

What We Offer   Full-time, Monday-Friday position
Competitive compensation based on experience
Stable, local employment in Killarney
Supportive team environment
Opportunities to develop accounting and administrative skills
Consistent daytime schedule
Feed Max, a division of Paterson Global Foods, was built on delivering quality, value, and service through our unique approach to the animal feed business. Feed Max offers a wide range of products inclusive of a complete line of poultry, swine, beef, bison and specialty animal feed. Working in direct collaboration with industry leading nutritionists and livestock producers. Feed Max continuously demonstrates its commitment to animal nutrition, health and performance.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
Feedmax is an equal opportunity employer and is committed in building a skilled and diverse workforce. We encourage women, aboriginal peoples, members of visible minorities and persons with disabilities to apply.