Branch Administrator

Job Purpose

The Branch Administrator ensures the branch operates efficiently by managing administrative processes, supporting field staff, and helping maintain accurate, organized workflows.

• Support Maintenance and Safety teams with all IFS‑related administrative tasks.
• Create and set up new customers in IFS.
• Review and manage contracts to ensure invoicing and reporting requirements are met.
• Prepare and submit customer invoices according to required methods, ensuring all approvals (internal and external) are obtained.
• Post equipment costs and shift factors to jobs.
• Participate in and help develop staff training programs.
• Complete all Accounts Receivable tasks required for month‑end close.
• Ensure all third‑party AP invoices are billed to the appropriate client.
• Track, schedule, and coordinate required training for field staff (e.g., H2S, First Aid, Aerial Work Platform, etc.).
• Perform payroll reconciliation.
• Provide general administrative support to the branch as needed.
• Work flexible hours to ensure key responsibilities and month‑end deadlines are met.
• Assist with special projects and additional assignments to support a collaborative team environment.

• Highly motivated self‑starter who requires minimal direction.
• 3–5 years of experience in a similar administrative or operational role.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Effective communicator with the ability to work with staff and customers at all levels, both verbally and in writing.
• High attention to detail and sound judgment.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
• Demonstrated ability to lead, mentor, or support team members.
• Strong time management skills with flexibility to work additional hours during peak periods (minimum 30 hours/week; overtime may be required).
• Reliable transportation and a valid driver’s license.