Clerk , IT Services & Library Administrative Assistant – Library

Job Vacancy Number: 2026 - 28 (114)
Employee Group: MGEU
Classification: Clerk 6, IT Services & Library Administrative Assistant
Department: Library, Archives, IT Services
Type of Position: Full-Time, Regular
Hours of Work: 35 hours per week
Wage or Salary: $31.32 per hour
Start Date: At the availability of the preferred candidate
Probation or Trial Period: Minimum of 6 months to a 12-month maximum
Date Issued: November 4, 2026

The IT Services & Library Administrative Assistant provides confidential administrative, financial, and operational support to the Chief Information Officer (CIO). This position deals with highly confidential materials and issues; reconciles budget transactions for payments and expenditures; tracks vendor contracts and renewals; coordinates software license tracking and purchasing; maintains administrative schedules; records and prepares minutes; organizes meetings, events, and staffing operations; and serves as a key point of contact for Library, Archives, and IT Services inquiries.

The Administrative Assistant also provides and audits IT onboarding and offboarding services; coordinates technology access and requirements for new and existing faculty, staff, and students; manages campus telephone services and vendor relationships; maintains related records and documentation; monitors projects and priorities; follows up on deadlines; and supports the delivery of exceptional customer service to the campus community. Other related administrative duties as assigned.

The successful candidate must have a minimum Grade 12, plus a two - three-year Office or IT Administration diploma, or similar/related program, and three (3) years of administrative experience, or a comparable combination of education and experience is required.

Providing exceptional customer service is required. Demonstrated proficiency with Microsoft 365 applications and the ability to manage multiple priorities while meeting deadlines is essential. Experience with project and meeting support, process documentation, user account administration, telecommunications, or other IT-related administrative functions is an asset. Working knowledge of Microsoft Active Directory or other access and permissions management tools is an asset.

Skill based testing may be required. This position is subject to a Child Abuse Registry Check and Criminal Record Check. The successful candidate will be responsible for any service charges incurred. These checks must be submitted in accordance with the Policy in order to maintain employment.

Room 337, Clark Hall
270 - 18th Street
Brandon, Manitoba
R7A 6A9