Supply Clerk

Job Summary:

Job Description – Non-Exempt

Position Title: Supply Clerk/Inventory Admin

Reports To: Operations Manager/Assistant General Manager

Location / Department

Resort Operations

Date Prepared: September 30,2026

FLSA Status: Non-Exempt

Purpose

The supply clerk/inventory admin will work closely with all department managers to assist with the organization, monthly inventory counts, ordering and payment processing for all departments.

Principal Duties And Responsibilities

• Counts, Tracks and Stocks inventory based on established PAR levels
• Orders inventory as needed
• Monitors for theft and other shortages
• Enter inventory levels and changes into computer system
• Verifies orders and packing slips for accuracy and contacts vendors with discrepancies
• Contact and coordinate vendor packets, COI and W9 information to create vendor accounts
• Responsible for documenting, verifying and processing invoices
• Monitors monthly resort invoices to ensure all invoices are submitted for payment
• Coordinates with department managers to ensure all invoices are entered for the month, in the month
• Reports balances of outstanding accounts receivable to Regions VP of Operations, Assistant General Manager, etc. as requested
• Prepares and submits monthly ageing reports
• Reconciles vendor statements to invoices
• Prepares and processes all invoices for review and approval by upper management
• Manages vendor relations
• Maintains files of all accounting information, payables & receivables, contracts, etc.
• Assists in preparing accounting analysis
• Complies with all company policies and procedures
• Performs all other duties as assigned
• Performs all other related duties and projects assigned by the General Manager
• Other duties as assigned

General Statement - Performs the job assigned complying with Company policies and procedures, business code of ethics, FLSA regulations, and all applicable laws, as well as ensuring confidentiality, reliability, quality, and productivity.

Job Requirements

Education, Essential Training / Certifications and

Experience:

• High school diploma or GED equivalent required.
• At least two (2) years of experience working in inventory/stores/materials management departments.
• Administrative skills to include invoice processing, accounts payable and vendor relationships
• Understanding and knowledge of the Hospitality Industry
• Valid driver’s license required

Skills, Knowledge And Abilities:

• Clear written and verbal communications
• Able to count and use basic math skills
• Good time management skills
• Excellent attention to detail
• Able to maintain confidential information
• Able to work in a team environment
• Basic computer skills
• Accounting background preferred

Working Conditions and Physical Demands

Environmental Exposure, If Applicable:

Noise

Dust

Humidity

Heat

Chemicals

Weather Conditions

Required Physical Activities To Perform The Job

Please Indicate Frequency: N
- Never R
- Rarely O – Occasionally F – Frequently C – Constantly

R Sitting F Standing F Reaching F Stooping F Bending F Kneeling F Walking C Manual Dexterity

Pulling, Please Indicate Frequency

Heavy up to 50 lbs.

Pushing, Please Indicate Frequency

Heavy up to 50 lbs.

Please Specify The Weight Amount

Heavy up to 50 lbs.

Standards of Performance

• Maintain professional conduct at all times. Expected to work the schedule as prescribed, which includes reporting to work on time and ending the workday as scheduled. Must be able to perform duties to the degree and quality as instructed. Must be able to manage time and be detail oriented. Must reflect a high level of competency and professionalism to all guests and other Team Members.
  
  Must exhibit a clean, courteous, and professional attitude and appearance while performing daily duties.

Leadership Factors

Team Member Relationships and Development

Is interested in the Team…