Senior Budget Specialist, Clinical Research

Based in Waterloo, Ontario, Probity Medical Research (PMR) is a Canadian organization supporting the advancement of clinical research by partnering with research sites, pharmaceutical companies, and contract research organizations. Through our specialized administrative services, we help clinical research teams deliver studies that contribute to the development of new treatments and therapies.

At PMR, employees have the opportunity to contribute to meaningful work while developing specialized knowledge within the clinical research industry. Our teams collaborate across departments and with external partners, providing employees with exposure to a variety of projects, stakeholders, and opportunities to expand their skills.

As a growing organization, we value individuals who are eager to learn, contribute ideas, and help improve the way we work. We are committed to creating a supportive and inclusive workplace where employees can build their expertise, take ownership of their work, and grow alongside the organization.

PMR is an equal opportunity employer committed to providing a respectful and inclusive workplace. We offer a benefits program and an opportunity to build specialized experience within the clinical research industry while contributing to the continued success and growth of our organization.

The Senior Budget Specialist plays a critical role in supporting the financial and operational success of clinical research activities by leading the review, negotiation, and finalization of complex clinical trial budgets and amendments. This role is responsible for assessing financial feasibility, identifying potential budget risks, ensuring alignment with organizational standards and sponsor requirements, and supporting effective budget strategies that protect the organization’s interests while enabling successful study execution.

Working closely with internal teams, sponsors, CROs, and external research sites, the Senior Budget Specialist serves as a key point of contact for complex budget-related inquiries and provides expert guidance throughout the budget development and negotiation lifecycle. Additionally, this role contributes to the refinement of budget processes, supports the development of standardized tools and practices, and assists in enhancing operational efficiency as study volumes continue to grow.

With a strong focus on accuracy, financial analysis, negotiation, and problem-solving, the Senior Budget Specialist independently manages multiple complex studies, adapts to evolving priorities, and ensures timely delivery against critical study activation timelines. This position requires a high level of judgment, discretion, and attention to detail, while also providing mentorship to team members and contributing collaboratively to continuous improvements in budget management operations.

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

• Lead, review, negotiate, and finalize complex study budgets and amendments to ensure financial feasibility, compliance, and adherence to timelines.
• Independently manage high-priority, high-value, or complex budget negotiations with sponsors, external budget contacts, and research sites.
• Maintain a high degree of organizational skills to ensure smooth and efficient daily budget operations.
• Apply strong negotiating skills to secure favorable study budget allocations.
• Provide expert interpretation of sponsor budget templates, payment schedules, and financial terms to ensure alignment with internal costing standards and operational requirements. Ensure all applicable study-related costs are accurately captured during the budget negotiation process.
• Iden…