Payroll Specialist

We require the talent of a Payroll Specialist experienced in both US and Canadian payroll.

• Accurately process payroll for hourly and salary employees in the US, ensuring correct calculation of wages, overtime, shift differentials, and bonuses.
• Ensure overtime, shift differentials, and other specific pay elements are correctly calculated based on labor laws.
• Calculate and withhold federal, state, and local taxes, ensuring compliance with US tax laws and regulations.
• Generate and distribute payroll reports, including union-specific reports for union stewards and other stakeholders.
• Address and resolve any payroll discrepancies, employee inquiries, or concerns related to pay, benefits, or deductions.

• Accurately process payroll for hourly unionized employees and salary employees, ensuring proper calculation of wages, overtime, union dues, and other benefits according to union agreements.
• Implement collective bargaining agreement terms, including pay scales, benefits, and other union provisions in the payroll process.
• Calculate and withhold Canadian federal, provincial, and territorial taxes, including CPP, EI, and income tax, while complying with the latest tax laws.
• Process union dues and other deductions in line with union agreements.
• Administer benefit deductions and contributions, including health, dental, pension, and other employee benefits as outlined in union agreements.
• Generate and submit required payroll reports for union leaders and government filings such as T4s, tax returns, and other compliance-related documentation.

• Ensure that US and Canadian payrolls are processed separately but in coordination to meet deadlines, regulatory requirements, and organizational needs.
• Stay current on federal, state, provincial, and territorial regulations in both countries, ensuring payroll processing is compliant with all labor laws, tax regulations, and union contracts.
• Year-end processing, including the preparation and distribution of W-2s (US) and T4s (Canada), and timely filing of necessary tax documents with local and federal agencies.

• Maintain accurate records for all payroll transactions, including employee earnings, deductions, tax filings, and union contributions.
• Provide payroll data for audits (internal and external), including union-specific documentation to ensure compliance with labor laws and union agreements.
• Support the payroll system (e.g., ADP, Ceridian, or other payroll systems), ensuring that system configurations are aligned with union agreements and applicable tax rules.
• Resolve complex payroll issues, particularly those arising from union agreements, collective bargaining disputes, or cross-border taxation issues.

• 5 years of experience with US and Canadian payroll.
• Experience with union contracts and collective bargaining agreements.
• Knowledge of cross-border taxation and compliance.

• Experience working with payroll for employees covered by collective bargaining agreements in Canada.
• Experience in using cross-border payroll platforms or systems.

This position is based in an office setting and on site – no work from home option available.