Procurement Coordinator

The Procurement Coordinator supports the Brantford Plant's procurement operations by coordinating supplier relationships, managing purchase orders and procurement systems, and collaborating with cross‑functional teams to ensure the timely and cost‑effective sourcing of materials and services. This role plays a key part in supporting sourcing initiatives, supplier performance, contract administration, and continuous improvement while ensuring compliance with procurement policies and contributing to the efficient operation of the plant.

This is a 1‑year contract position.

• Procurement Coordination & Supplier Management
  • Interact with suppliers to ensure Ferrero procurement policies, procedures, and standards are adhered to.
  • Participate in supplier selection, evaluation, and ongoing supplier relationship management (SRM).
  • Support Buyers and internal stakeholders in managing the purchase order (PO) process and supplier communications.
  • Review and compare supplier quotations, pricing structures, and commercial proposals.
  • Provide input into sourcing decisions, cost optimization opportunities, and procurement recommendations.
  • Work with suppliers and conduct market research to understand industry trends, pricing fluctuations, and market influences.
  • Assist with negotiating and recommending short‑term and multi‑year contracts for services and equipment based on plant requirements and approved budgets.
  • Support contract discussions including commercial terms, liability, safety requirements, insurance coverage, privacy requirements, and company code of conduct compliance.
  • Issue RFP details to approved supplier partners for plant requirements.
• Procurement Systems & Reporting
  • Implement, maintain, and update procurement systems and databases, including Ariba.
  • Manage and maintain supplier pricelist databases and ensure pricing accuracy for codified materials.
  • Monitor and update delivery schedules, supplier lead times, and delivery date changes.
  • Prepare procurement reports, vendor assessments, KPI tracking, and contract updates for Central Procurement.
  • Support procurement policy compliance and yearly KPI achievement initiatives.
• Cross‑Functional Collaboration & Issue Resolution
  • Work independently with internal departments including Supply Chain, Planning, Finance, Quality, Engineering, and Stores to support procurement activities.
  • Assess operational requirements and assist in defining specifications for materials and services.
  • Resolve supplier invoice discrepancies, finance issues, and payment‑related concerns in collaboration with Finance.
  • Work with Stores and suppliers to resolve inventory discrepancies and delivery issues.
  • Support year‑end closing activities and other procurement‑related administrative processes.

• Bachelor’s degree or diploma in Supply Chain, Procurement, Business Administration, Finance, or a related field.
• 1–3 years of experience in procurement, purchasing, supply chain, or a related coordination role.
• Experience working with procurement systems, preferably SAP Ariba, is required.
• Strong knowledge of procurement and sourcing processes.
• Experience supporting supplier communications, quotations, purchase orders, and contract administration.
• Strong analytical and problem‑solving skills with attention to detail.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong verbal and written communication skills with the ability to collaborate cross‑functionally.
• Ability to manage multiple priorities in a fast‑paced manufacturing environment.
• Experience in supplier relationship management (SRM), sourcing support, or contract coordination is considered an asset.
• Knowledge of procurement policies, commercial terms, and vendor compliance requirements is considered an asset.