Staff Assistant

## Staff Assistant Apply locations:
Randolph, VTtime type:
Full time posted on:
Posted 8 Days Agojob requisition :
R-2026159
** BASIC FUNCTION
** To coordinate and carry out a variety of key administrative support functions of a college division, department or program.
** CHARACTERISTIC DUTIES & RESPONSIBILITIES
*** Provide general administrative support to school administration, faculty and students.
* Plan, coordinate and carry out all daily activities/operations related to assigned administrative functions.
* Process incoming maintenance work requests, and radio dispatch proper personnel as required to address urgent requests.
* Process all facilities related invoices for approval.
* Handle inquires including walk-ins and phone calls; greet and direct visitors including at open house functions, with a positive, friendly and cooperative customer service attitude.
* Accept delivery of all incoming packages, sort and distribute mail.
* Maintain office supply inventory and order supplies as needed. Work with facilities department to assure building and equipment are in good condition and properly maintained – complete work orders when necessary.
* Assist in department budget planning. Monitor expenditures and process budget documents.
* Assist in designing, implementing, and maintaining departmental filling, record-keeping and reporting systems.
* Assist in campus event scheduling, coordination, and associated billing procedures.
* Coordinate, initiate, prepare, process and/or monitor a variety of forms, records, schedules, reports, and other documents related to assigned administrative functions, ensuring timely and accurate completion/review of documents by department/College personnel, students, parents, and/or individuals outside of the College.
* Organize and coordinate various department activities and events, including, but not limited to, arranging for all necessary facilities, staffing, scheduling, and advertising/promotion.
* Develop (write, design, draft, edit, etc.) various documents related to assigned functions, such as policy and procedure manuals, instructional materials, and the like. Assist with department website maintenance.
* Participate in key departmental planning activities related to assigned functions, with a focus on: compiling background information/data needed for planning purposes - drafting outlines, policies, procedures, forms, and related instructional/promotional material; coordinate the implementation of new program plans or operating policies, procedures, and schedules.
* Plan and prepare a variety of regular and special reports related to assigned functions, involving background research, compiling and analysis of data from a variety of sources.
* Serve as liaison with students, faculty, staff, parents, Trustees, alumni, vendors, and/or other key internal and/or external department constituency; present information on    department programs; explain, interpret and enforce standard policies and procedures; process special requests; discuss, investigate and resolve problems, referring to supervisor and advising on appropriate action to be taken as necessary.
* Perform other specialized/technical tasks related to assigned functions.
* Train and supervise the daily activities of assigned student workers.
* Perform other duties as assigned.
** SUPERVISON RECEIVED
** Minimal supervision is received from a senior administrator or department director.
** SUPERVISION EXERCISED
** Administrative and functional supervision of student workers.
** MINIMUM QUALIFICATIONS
** Associates degree, plus three to five years of relevant experience or a combination of education and experience from which comparable knowledge and skills are acquired.
* Proficiency in the use of Microsoft Office Suite,…