Proposal Coordinator

POSITION PURPOSE

Working under the direction of the Proposal & Marketing Manager, the Proposal Coordinator plays a vital role in organizing, formatting, proofreading, and assembling proposal content in alignment with client requirements and company standards. The Proposal Coordinator supports the development and production of qualifications, proposals, and marketing materials for public and private civil infrastructure projects.

• Assist with the coordination of RFP/RFQ responses, from initial review through final submission.
• Prepare compliance metrics and track deliverables to ensure all proposal requirements are met.
• Support kickoff meetings, internal work sessions, and review cycles by preparing agendas, notes, and schedules.
• Compile, format, and edit written content from various contributors into cohesive, client‑ready documents.
• Ensure consistent use of templates, headers, footers, logos, fonts, and styles in line with guidelines.
• Organize and maintain version control of proposal files and ensure accurate final deliverables.
• Maintain and update résumés, project descriptions, or charts, and standard forms in the company’s content library.
• Assist with the preparation of visual aids including cover pages, infographics, and organizational charts.
• Proofread and edit documents for grammar, clarity, and compliance.
• Assist with final production of digital and printed proposals including quality checks and packaging.
• Coordinate delivery logistics, including uploads to client portals or hand‑delivery as needed.
• Ensure timely and compliant submittals across multiple simultaneous pursuits.
• Support creation of collateral such as capability statements, award submissions, presentations, company newsletters, and other marketing materials.
• Assist with internal administrative tasks such as tracking opportunities, maintaining databases, and supporting business development efforts.
• Perform other related duties as required and assigned.

• Exhibit professional and effective verbal and written communication skills.
• Proficient in Excel, Word, Outlook, PowerPoint, and Adobe Acrobat; familiarity with Adobe InDesign is preferred.
• Strong writing and editing skills, with the ability to review and compile technical content into clear narratives.
• Highly detail‑oriented and goal‑driven, with a strong sense of accountability and responsibility.
• Accurately succeed under pressure and maintain a high level of quality when facing multiple deadlines.
• Familiarity with SharePoint is a plus.

• Ethical Conduct
• Personal Accountability
• Effective communication
• Team player
• Adaptability
• Critical thinking
• Time management / multitasking
• Detail oriented
• Punctuality

• Associate or bachelor’s degree in Communications, Marketing, Construction Management, Engineering, or a related field.
• 2+ years of proposal or marketing coordination experience in the construction, engineering, or architecture industry preferred.

• Most time spent in an indoor office environment.
• Extended periods of sitting at a desk.
• Listening and speaking to others.
• Occasional lifting of files and boxes up to 20 lbs.
• Pushing/pulling of file cabinets.
• Extended visual use of a computer screen.
• Frequent typing.
• Occasional travel.

Hourly rate: $26 – $40 per hour. Relocation assistance will be provided to candidates outside of the local area on a case‑by‑case basis.

Benefits include a comprehensive health benefits package, generous performance‑based compensation, an Employee Stock Ownership Plan (ESOP), vacation time, sick days, paid holidays, and a 401(k) program (subject to eligibility requirements).

Griffith Company is an equal opportunity employer and an employee‑owned company.