Administrative Assistant

Administrative Assistant

Position Summary:

• Pay rate: $22 - $28 DOE
• Shift hours: M-F 8:30am-5pm (30-minute lunch)

Administrative assistant will perform clerical and administrative duties, resolve information requests, oversee routine processes while collaborating closely with administrators and other employees to organize files, create correspondence and prepare reports and documents.

• Assist in various projects and assignments
• Support the department in administrative functions
• Oversee assigned processes and tasks
• Implement office operations and procedures
• Monitor and maintain office supplies inventory
• Organize and schedule meetings and appointments
• Work with operations team to address building maintenance matters
• Effectively manage logistics in multi-party delivery coordination
• Track, monitor and handle order revisions (deductions and additions)
• Handle credit and rebills, concessions, and proof of deliveries
• Support and file freight claims
• Assist customers and credit department with credit holds, CODs, and credit card payment information
• Other duties assigned by the manager

• Strong general office skills
• Computer literate with ability to effectively use Microsoft Office tools
• Excellent interpersonal/communication skills, ability to work with different personalities
• Answer policy and procedure questions
• Ability to make independent decisions daily, addressing the best way to oversee specific tasks
• Communicate and collaborate with other administrators, support personnel, management, and outside departments on a regular basis
• Reliable, punctual and detail orientated with excellent organizational skills
• Ability to multitask, be organized and resolve problems/issues
• Strong interpersonal, organizational and communication skills with the ability to work with cross functional teams
• Ability to work in a fast paced environment with minimal supervision
• Good time management and follow-up skills
• Work in a constant state of alertness and safe manner

• 2-3 years of experience in administrative role preferred
• High school diploma or equivalent, higher education preferred
• HVAC experience a plus