Senior Bookkeeper & Office Administrator

Position Title
: Senior Bookkeeper & Office Administrator

Reports To: Finance Director

Position Type
:
Part-Time, Non-Exempt (24-30 hours/week, 3.5 days/week)

Estimated

Start Date:

First week of January, 2027

The Senior Bookkeeper & Office Administrator plays a pivotal role in maintaining the financial health, administrative efficiency, and day-to-day office operations of the Breckenridge Outdoor Education Center (BOEC). Partnering closely with the Finance Director, this role oversees full-cycle accounts payable and receivable, revenue reconciliations, and audit preparation utilizing Business Operations Software. Additionally, as BOEC's primary office administrator, the ideal candidate combines advanced GL bookkeeping expertise with strong organizational skills to anchor central office operations, vendor relations, and facility procurement across all locations.

• Manage full-cycle accounts payable by auditing vendor bills, verifying contract terms, assigning proper chart of accounts coding, and routing electronic or check payments via Quick Books and Ramp.
• Oversee organizational credit card workflows in Ramp by reviewing employee expenses, enforcing documentation standards, tracking missing receipts, and resolving unapproved transactions.
• Maintain accurate vendor records, track outstanding checks, process seasonal staff equipment reimbursements, and maintain active 501(c)(3) tax-exempt documentation.

• Log, process, and reconcile incoming cash, checks, and third-party platform revenues into Quick Books, ensuring proper attachment to bank deposits.
• Reconcile invoicing for Wilderness and Ski programs using Sales Force/Kulturra and Quick Books. Manage staff housing rental payments, lease agreements, and security deposit returns.
• Assist Finance Director with monthly reports, bank and credit card reconciliations and revenue recognitions utilizing Salesforce and Quick Books.
• Partner with the Marketing team to ensure retail sales and inventory counts are accurate across all BOEC locations. Perform monthly journal entry and reconciliation.

• Administrate Ramp Expense Management and Accounts Payable platform in partnership with the Finance Director. Maintain and update platform users and account coding rules. Maintain retail and billing product codes across Quick Books and Salesforce and create / update standard operating procedures (SOPs) as required.
• Train field staff on corporate credit card policy and procedures; and event personnel on financial procedures, petty cash reconciliation, credit card processing, and point-of-sale standards.
• Perform quarterly sales tax filings, maintain business licenses, issue non-employee 1099s, and assist the Finance Director with annual audit preparation and record retention schedules.

• Serve as the primary point of contact for incoming calls and inquiries, maintain auto-attendants and phone directories, and manage daily incoming and outgoing mail/parcels.
• Function as the primary liaison with staff support and third-party IT contractors for hardware/software procurement, postage meters, and phone system maintenance.
• Manage service agreements, contracts, and routine maintenance for central office technology, copiers across all locations, postage meters, and cleaning service providers.
• Oversee inventory ordering and restocking of office, cleaning and technology supplies across all BOEC facilities. Maintain the organization, stocking, and operational readiness of shared office spaces (mail room, kitchen, administrative supply areas).