Secretary; Office Automation

• You will respond to routine and non-technical request for information such as status reports, suspense dates for matters requiring compliance, and similar information readily available from files.
• You will compile and issue various daily, weekly, monthly and/or quarterly reports, as well as one-of-a-kind reports.
• You will obtain and provide background information on various subject matter and presents information to supervisors prior to scheduled phone calls, visitors or meetings.
• You will receive and screen visitors and phone calls from shipyard managers, Echelon 2 Command officials and military visitors, referring them to other staff members or other offices based upon knowledge of programs and operation points of contact.
• You will arrange for conferences, reserves space and teleconference bridge lines, notifies participants of date, time and place as well as the subject matter.
• You will maintain and control the supervisor's calendars, advising on daily appointments or conferences.
• You will arrange for travel, schedules visits and reservations. Creates and reviews travel orders in the Defense Travel System (DTS) and assists in completion of travel claims or travel vouchers.
• You will prepare and submit request for personnel actions on behalf of the office.
• You will closely review correspondence or other action documents compiled by the staff for completeness, format, adherence to stated office policy and for grammatical correctness prior to presentation to the supervisor for signature.
• You will flag items of interest for the attention of the supervisor that are found in publications, reports, correspondence or other material routed to the office.

Conditions of employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• Able to lift and/or carry loads/items up to 45 pounds in weight.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• You will be required to wear personal protective equipment such as helmets, gloves, coveralls, glasses, goggles, respirators and safety shoes continuously for the duration of the work shift.
• Work is performed in areas where potentially harmful physical and chemical agents are present (e.g. fumes, dust, heat, ionizing and non-ionizing radiation and chemicals). You will be required to participate in medical surveillance programs.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
• You must be a qualified typist at 40 words per minute.
• This position is subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime or night differential pay and/or unusual duty hours may be required.

For GS-07:
Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: providing clerical and administrative support such as preparing and disseminating correspondence or memoranda, maintaining and controlling electronic calendars, receiving and screening visitors/phone calls, arranging travel reservations, and maintaining filing systems utilizing office automation to support assigned office(s) in an organization.

For GS-06:
Your resume must demonstrate at least one year of specialized experience at or…