Office Coordinator - Special Services

This position is 8 hours/day for 260 days/year

BREMERTON SCHOOL DISTRICT 100-C

Reports to and evaluated by:

Director of Special Services or Designee

The position of Office Coordinator, Special Education Services is responsible for supporting the department administrator; assisting staff, parents, community and vendors; supervising office staff and delegating department clerical workload; preparing reports and documents; analyzing data and information; and working with administrators, staff and parents in providing service to students with disabilities.

• Supervise office staff and monitor workloads to maintain department efficiency and timely completion of assigned tasks
• Prepare and manage financial revenue and expenditures documentation for state and federal special education funding, including the annual Safety Net application(s)
• Prepare monthly staffing reports as needed, monthly discipline and suspension reports and annual OSPI Special Education Personnel and Restraint and Isolation Reports
• Manage and distribute a regular Department newsletter to contain important guidance, legal updates, professional development opportunities, staff spotlights, and events calendar
• Coordinate distribution and collection of annual parent, student, and staff survey using the District’s agreed upon survey tool
• Arrange special education transportation, Home/Hospital Instruction and department meetings and training as necessary
• Coordinate all district-wide state alternative assessment activities including compliance, training, and test collection of materials needed for WA-AIM
• Order instructional materials and supplies for various Special Services departments
• Prepare reports and documents for information dissemination and meeting audit requirements
• Communicate information to Directors and itinerant staff on the implementation of the district’s technology plan for Special Education Services
• Maintain data to provide current and accurate information
• Attend meetings and training as required to improve knowledge and skills
• Perform other duties as assigned

• Education:
  
  High school diploma or equivalent required;
  Post-secondary business training in accounting or related course work preferred
• Experience:
  
  Two (2) years of previous job-related experience in a school district environment; special education department experience preferred
• Possess skills to use standard office equipment, including a computer and related software; calculate funding formulas; perform basic math calculations
• Knowledge of general clerical procedures utilizing word processing, database and spreadsheet software
• Knowledge of special education laws; state assessment compliance and timelines; budgeting and accounting principles
• Ability to supervise others; work with staff, students and their parents; apply special education staffing formulas; coordinate with outside agencies regarding students
• Ability to communicate effectively both orally and in writing, demonstrating the proper use of grammar, punctuation, and spelling
• Ability to work with minimal supervision; organize and prioritize work; establish and maintain cooperative working relationships with staff and the community
• Maintain confidentiality in all work-related matters