Human Resources Associate

Under general supervision, perform, plan and/or assist in Human Resource functions which includes coordinating support for all medical leaves including Family Medical Leave Act qualifying absences, Washington Paid Family Medical Leave, disability plans and Workers Compensation. Effectively coordinate all leaves/claims to include general administration, comprehensive leave management and program compliance with all federal and state leave and employment laws.

This position will be open until filled. The first review of applications will be two weeks from the opening date.

Under general direction and guidance, serve as the liaison between employees and their departments for all medical leaves and workers’ compensation claims.

Interpret and administer leave programs and policies in accordance with applicable federal and state employment laws (FMLA, WPFML, Pregnancy Discrimination Act, etc.). Ensure that the workers’ compensation program is managed in accordance with applicable OSHA and workers’ compensation laws.

Administer all aspects of medical leave and workers’ compensation programs in a timely manner and in compliance with all applicable deadlines. Provide extensive leave management and coordinate all administrative aspects of medical leaves and claims. Conduct/coordinate investigations of all reported workers’ compensation claims.

Receive, coordinate, review, input and maintain the database for on-the-job injuries. Ensure investigative paperwork is completed by employees and supervisors. Coordinate and process Workers Compensation claims. Communicate with employees, health care providers and third-party administrators regarding L&I claims and light duty; facilitate in placing the injured worker in the light duty job and monitor the return-to-work process. Create and distribute the annual OSHA federal statistical reports.

Monitor and update the agency bulletin boards to ensure compliance with legal requirements.

Provide substantiating documentation for the Department of Labor and Industries Stay At Work reimbursement program.

Independently approve and/or deny leave requests based on relevant medical information. Coordinate and organize all medical information and ensure that HIPAA and Employee Privacy guidelines are closely monitored and effectively executed. Ensure that all reportable workers’ compensation claims are submitted within 48 business hours from the date of the incident.

Manage all administrative aspects of leave and workers’ compensation claims to include tracking and ensure that paperwork submitted substantiates the need for leave.

Receives, reviews and processes short- and long-term disability claims; communicates with and coordinates claims processing with insurance companies; reviews and approves/denies employee applications for self-insured portion of long-term disability claims.

Work closely with departments to ensure that all relevant completed medical documentation is submitted for timely review. Maintain contact with employees on leave and coordinate all aspects of their return to work.

Work closely with supervisors and other department staff to identify, research and resolve leave-related issues. Partner closely with other Human Resources staff on all leave issues and workers’ compensation claims. Partner closely and contact other department staff regularly to review employees’ leave status and develop legally sound strategies for resolution.

Produce and manage reporting metrics and analytics for all leaves and workers’ compensation claims. Gather and analyze data for trend analysis and present reports as requested.

Manage vendor relationships (Association of Washington Cities, Kaiser Permanente Occupational Medicine, etc.). Ensure that Short-Term and Long-Term…