Legal Coordinator

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Job Status and Type: Full Time Nonexempt

Reports to: Legal Services Director

Work Location: In-person Amount of

Travel Required:

30%

Summary

Founded in 2004, the Kitsap Immigrant Assistance Center (KIAC) advances the well-being and power-building of immigrants through education, advocacy, and social justice. We envision a community where all people, regardless of birthplace, have access to justice, respect, and opportunity. KIAC provides free and affordable immigration legal services, family support, tax and business assistance, and advocacy. Our clients come from over 70 countries, speaking more than 60 languages.

The Legal Coordinator plays a key role in KIAC’s Immigration Legal Services department, overseeing matter management and serving as a liaison between clients, the legal team, and other departments. This role supports a team of legal professionals handling affirmative immigration cases (green cards, naturalizations, U visas, DACA, etc.) as well as deportation and asylum cases. The ideal candidate is detail-oriented, highly organized, and skilled in administration, communication, and client services.

Responsibilities include managing multiple tasks, coordinating billing, and working primarily in Bremerton, with some travel to Jefferson, Mason, and Clallam Counties. A two-year commitment is preferred.

Responsibilities

• Administrative support for Legal Services Director, Staff Attorney, Paralegal and Accredited Representatives, including answering the phone, photocopying and scanning documents, and preparing applications and court filings.
• Data entry, including organizing and maintaining program documents in paper and electronic systems (CLIO, Prima Facie).
• Docketing work including tracking hearing dates and updating the removal track spreadsheet and electronic calendar.
• Conduct client phone screening and intake of new clients; responsible for initial assessment of case utilizing case acceptance criteria; draft intake memos.
• Maintain a log of new client contacts and type of matter (for program analysis purposes).
• In consultation with volunteer Accredited Representatives (ARs), assign cases and facilitate communication and scheduling with clients, which may include serving as a translator or locating translators.
• Serve as point of contact for clients, interpreters, and witnesses, including scheduling and maintaining up to date contact information and status updates.
• Work with ARs and Legal Services fee processing staff to assure compliance with agreed upon fee structure.
• Process mail according to established procedure.
• Coordinate with the front desk to ensure new and existing clients are properly routed to responsible parties at KIAC.
• Liaise and coordinate with Family Services staff regarding social services needs and referrals; work collaboratively with other staff where legal and social service needs intersect.
• Assist ARs and AR trainees with ongoing accreditation requirements and deadlines.
• Provide interpretation support for client meetings when necessary.
• Participate in local training and conferences related to Immigration and the Legal Services program.
• Participate in all staff meetings and on occasion in organization-wide and community events, outreach, and/or special advocacy initiatives that support immigrant rights.
• Additional duties and tasks as assigned by the supervisor.

Required Qualifications

• Has a strong commitment and unrelenting dedication to the work of social justice, diversity, inclusion and ensuring equitable opportunities for all people.
• 1+ years experience working with immigrant, refugee or vulnerable populations.
• Bilingual in Spanish and English, required. (Desired third language).
• Excellent organizational, time management skills, and attention to detail. Must be able to organize and prioritize work, be proactive, take initiative, follow through, and simultaneously manage multiple priorities to ensure goals are met in a timely manner.
• Strong cultural competency and cross-cultural communication skills. Ability to get along well with a variety of personalities and individuals.
• Ability to work…