Document Controller

Otis is now seeking to recruit a Document Controller to take responsibility for the collation, distribution, and retrieval of contract documents for the Major Projects Installation team.

Day-to-day responsibilities include:

* Uploading and downloading of various documents and drawings via email and specific customer portals such as Asite, 4P, Aconex

* Checking that project document protocols are being followed correctly for all uploads

* Distribution of drawings and other documents internally

* Liaison with client and vendor document controllers to ensure quality standards are met

* Compilation and maintenance of project files

* Collation of the technical library throughout the life of the contracts

* Work with the quality manager to ensure that documents used are aligned with our documented processes

* Owning the design registers and maintaining their accuracy

* Completing Pre-Qualification Questionnaires and Certificates for Major Projects

* Creating and sending Site Fixing Folders

* Maintenance of Department Sharepoint

* Other project administration tasks as needed

To be successful in this role you will have the following skills/ experience:

* Strong administrative or archivist background.

* Strong IT skills including MS Word, Excel (including using macros) and Share Point

* Basic knowledge of RFI/ EWN /NCE (Knowledge of contractual implications of document control)

* Knowledge of Electronic Document Systems (EDMS)

* Experience of Commercial document control portals such as Asite/ 4P / Aconex/ eB/ BC

* Excellent attention to detail

* Be highly flexible and adaptable to constantly changing requirements and priorities

* Able to follow Standard Work documentation precisely

* To able to commute as needed to construction sites in central London and infrequently across the country.

What can we offer you?

* Strong remuneration package

* A real commitment to career progression with access to funded study schemes such as our industry leading Employee Scholarship Program and Educational Assistance Scheme

* A culture which encourages innovative ideas and appreciates our talent is the key to our success

Apply today to join us and build what’s next