Senior Accounts Payable Coordinator

Job Description:

Introduction:

At Ever True, team members at all levels find their calling in our mission of Older Adults Living Life to the Fullest. In this work environment, all team members are part of a community and appreciated by the people they work with – residents and coworkers – every day.

Summary:

Performs and coordinates the detailed accounting functions as it related to Accounts Payable;
Exercises independent and objection judgement while following established accounting principles and procedures when performing designated duties.

Essential Duties and Responsibilities:

1. Processes high volume of expense by reviewing, validating appropriate approvers, verifying appropriate sales tax charges, and verifying information prior to posting invoice data into accounting software
2. Assists with managing Accounts Payable mailbox used for invoice submission and vendor communications; compiles invoices for processing; addresses vendor questions
3. Effectively communicates with outside vendors and internal Ever True employees to acquire outstanding invoices and information
4. Tracks and follows-up on outstanding invoices, and analyzes and resolves any disputes on invoices
5. Assists the A/P Manager with compiling weekly payments, ACH, Paymode, Auto Pay, Purchasing card, employee reimbursement, and checks
6. Process and audit all resident refunds per Ever True policy
7. Runs and manages various daily payables processes, reconciles the Purchasing Card transactions, and autopay bank account
8. Investigates and resolves issues associated with processing of invoices and purchase orders in Microsoft D365 and Exflow accounts payable system
9. Responsible for Vendor Master Data oversight which includes reviewing supplier information as needed (name change, remit to address, 1099 information, etc.)10. Mentors and trains new associates
11. Assumes the responsibility for special activities, projects, and analysis as needed to support the Finance Department
12. Performs an active role in improving and streamlining processes in the accounts payable department to improve productivity and efficiency, eliminating redundancy;
Demonstrates a flexible attitude towards ongoing process improvements and financial system enhancements
13. Performs other duties to support the Accounting Department, including but not limited to providing coverage for A/P team members, including the A/P Manager’s responsibilities, at times and as designated)
Qualifications, Knowledge, Skills, and Abilities:

Associates Degree required;
Bachelor's degree in Accounting, Finance or Business preferred

At least 5 years of prior experience

Experience in Microsoft D365 Accounts Payable and Exflow, preferred

Solid experience with an Accounts Payable Automation software, required

Strong organizational skills; detail oriented

Ability to multi-task and prioritize tasks

Ability to meet deadlines

Effective written and verbal communication skills

Solid Microsoft Office Excel skills

Accounts payable or general accounting experience, required

Physical Activities and Demands:

The physical activities, demands and work environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job duties and responsibilities.

While performing the duties of this job, the employee will be required to sit for extended periods of time and will have extended periods of computer use. Must be able to lift 25 lbs.

Working Environment:

A well-lit and ventilated working area. The noise level in the work environment is usually moderate. Normal working hours M-F. Willingness to work extra hours, when required. Is subject to…