Bookkeeper

Bookkeeper (Real Estate | In-Office)

Location: Brentwood, TN (In-Office – Daily)
Employment Type: Full-Time
Salary: $60-65K

We are a confidential, growing 100% woman-owned real estate company seeking a highly trustworthy and detail-oriented Bookkeeper to join our team in Brentwood, TN. We are not looking for “just a hire”—we are looking for the one
: a long-term, reliable professional who values accuracy, ethics, and teamwork.

This role is ideal for someone who thrives in a structured, in-office environment and takes pride in maintaining precise financial records. Agent pay accuracy and timing are critical, as our agents are our clients.

The Bookkeeper is responsible for maintaining accurate financial records across our real estate operations. This includes accounts payable and receivable, bank reconciliations, commission and agent payouts, and support for tax and compliance reporting. The ideal candidate is organized, discreet, deadline-driven, and comfortable handling sensitive financial information.

Transaction & Financial Management

• Record and maintain all financial transactions, including income, expenses, deposits, and journal entries

• Manage multiple bank accounts and ensure accurate tracking of funds for owners, agents, and tenants

Accounts Payable & Receivable

• Process vendor invoices and ensure timely payments

• Track incoming payments, manage receivables, and follow up as needed

Bank & Account Reconciliation

• Perform monthly bank, credit card, and general ledger reconciliations

• Research and resolve discrepancies promptly and accurately

Commission & Agent Pay

• Calculate and process commission splits and agent payouts with a high level of accuracy

• Ensure payments are completed on time and in accordance with closing schedules

Tax & Compliance Support

• Prepare and process 1099s and assist with year-end documentation

• Provide organized financial records to external accountants and tax professionals

Systems & Recordkeeping

• Maintain organized digital and paper financial records

• Work within accounting systems (Quick Books or similar); training provided on Constellation (formerly Real Ledger)

• Manage electronic and manual bank deposits

• Accountant-level bookkeeping experience (payroll processing not required; some tax prep support expected)

• Strong experience with Accounts Payable, Accounts Receivable, and reconciliations

• Experience processing 1099s

• Comfortable managing multiple bank accounts and deposits

• Ability to handle confidential financial information with discretion and professionalism

• Highly organized, detail-oriented, and accountable

• Comfortable working in a deadline-driven environment tied to real estate closings

Real estate or property management experience is a plus but not required.

• Experience with
  Microsoft Office (Word, Excel, Outlook) or similar platforms

• Tech-savvy and willing to learn new systems

• Industry-agnostic accounting software experience acceptable

• Will train on Constellation (Real Ledger)

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.